Building Design Coordinator

4 days ago

Waterloo, Canada Activa Holdings Inc. Full time

Role Summary

**Company**:Activa

**Job Title**:Building Design Coordinator

**Job Type**:Full-Time, Permanent

**Reports To**:Manager, Building Design

**Location**:Waterloo, Ontario

Key Responsibilities
- Plan and handle the work activities and timelines of the entire building permit process including cheque requisitions, budget reconciliations, building permit submission and issuance.
- Follow up on and complete any building permit deficiencies as deemed by the municipality.
- Coordinate the building permit activities with other departments and provide staff assistance.
- Review existing policy, procedures, and tasks, determining where efficiencies can be obtained.
- Maintain all building design timelines and related activities, ensuring all departments have the information required and are accountable to their dates.
- Create and maintain document libraries for digital files, base drawings, subdivision restrictive covenants (by municipality and developer), standard details.
- Coordinate and administrate the Standard specifications and finishes for each subdivision, and maintain document filing systems.
- Maintain, update and keep abreast of change to the Multi Summary Sheet and communicate to internal stakeholders.
- Create and maintain contact lists, meeting agendas and minutes, meeting schedules.
- Initial creation of Lot Specification Sheet, ROC, Lot Spec Schedule for each single project.
- Facilitation of Home Product Standards Meeting, Base Plan Design Meeting & Building Design Team Meetings
- Create and coordinate Department Statistical Reports.
- Maintain excellent relationships with all planning and building departments, consultants, solicitors and developers;
- Preparation Research and recommend solutions to design document problems, including conflicts, interferences, and errors and omissions.
- Preparation of Minor Variances Applications, ensuring City timelines are delivered and met.
- Maintain accurate and up-to-date logs of NOC’s (Notice of Change), NOI and track responses. Development and maintenance of these forms.
- Inputting data and uploading of plans into HB1 as well as Final Dwg Review Sign-Offs and Civic Addressing.
- Coordination of civic addressing for all projects.
- Maintenance and coordination of Base Plan Library.
- Maintaining of Drafting HelpDesk, ensuring feedback is disseminated and follow-up by the appropriate individuals.
- Tarion Enrolment
- Other duties as assigned by management.

**Requirements**:

- Post-Secondary School diploma or degree.
- Demonstrated administrative, interpersonal and communication skills.
- Experience in proposal writing and business development.

Personal Attributes
- High attention to detail with the ability to work in a fast-paced environment.
- Independent thinker, self-starter and able to work with mínimal supervision.
- Superior ability to plan, organize and effectively present ideas and concepts.
- Strong interpersonal skills with the ability to lead multi-stakeholder groups to achieve project objectives within pre-determined deadlines.
- Able to work well under pressure and respond quickly to situations and seize opportunities.
- Excellent communication skills, both verbal and written
- Strong interpersonal skills

  • Project Coordinator/ Administrator

    2 days ago

    Waterloo, Canada New Generation Design Wave Full time

    Company Overview   New Generation Design Wave (NGDW) is an innovative architectural design firm dedicated to reshaping communities through uniquely designed spaces that enhance human experiences. Our approach melds aesthetic excellence with functional design to transform everyday environments into thriving social, cultural, and economic hubs. At NGDW, we...

  • Project Coordinator/ Administrator

    2 days ago

    Waterloo, Ontario, Canada New Generation Design Wave Full time US$60,000 - US$90,000 per year

    Company OverviewNew Generation Design Wave (NGDW) is an innovative architectural design firm dedicated to reshaping communities through uniquely designed spaces that enhance human experiences. Our approach melds aesthetic excellence with functional design to transform everyday environments into thriving social, cultural, and economic hubs. At NGDW, we...

  • Building Mechanical Technician

    4 days ago

    Waterloo, Canada GHD Full time

    **There’s no pledge more important than the one we make to look after our environment, and we’re committed to helping you do exactly that.** Who are we looking for? We’re looking for a **Building Mechanical Technician **to join our Mechanical Design group. To be successful, you must have a minimum 8 years in mechanical design and drafting for...

  • Digital Design and Program Promotion Coordinator

    1 week ago

    Waterloo, Ontario, Canada Renison University College Full time $53,000 - $66,000 per year

    Renison is no longer recruiting for this position at this time.Renison University College, affiliated with the University of Waterloo, acknowledges that we live and work on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. Renison is situated on the Haldimand Tract, the land promised to the Six Nations that includes ten...

  • Design Manager

    3 days ago

    Waterloo, Ontario, Canada GHD Full time $80,000 - $120,000 per year

    DescriptionJoin our team of globally connected specialists to help solve complex transport challenges and experience groundbreaking projects from idea to delivery, and beyond.In an ever-changing world, it requires creativity and innovation to stay ahead.We're seeking the curious, those who are stimulated by fresh thinking and a desire to shape our...

  • Design Manager

    1 day ago

    Waterloo, Ontario, Canada GHD Full time $80,000 - $120,000 per year

    Join our team of globally connected specialists to help solve complex transport challenges and experience groundbreaking projects from idea to delivery, and beyond.In an ever-changing world, it requires creativity and innovation to stay ahead.We're seeking the curious, those who are stimulated by fresh thinking and a desire to shape our communities in new,...

  • Digital Design and Program Promotion Coordinator

    2 weeks ago

    Waterloo, Canada Renison University College Full time

    Respected as an inclusive community that values the diversity of its faculty, staff, and students, Renison is committed to engaged education for the well-being of the world, offering degree programs reflecting social engagement through the School of Social Work, and the Social Development Studies Department; global engagement through our Culture and Language...

  • Digital Design and Program Promotion Coordinator

    2 weeks ago

    Waterloo, Canada Renison University College Full time

    Respected as an inclusive community that values the diversity of its faculty, staff, and students, Renison is committed to engaged education for the well-being of the world, offering degree programs reflecting social engagement through the School of Social Work, and the Social Development Studies Department; global engagement through our Culture and Language...

  • Commercial Property Manager

    2 weeks ago

    Waterloo, Canada PG Design Studio Full time

    Position Overview The Commercial Property Manager maintains high performance of all properties, ensuring commercial spaces are leased, maintained and outstanding rents are minimized. Primary Responsibilities - Ensures high performance of all Commercial maintenance and tenant satisfaction - Develops, reports on and controls annual budgets for operating and...

  • Senior Design Manager

    2 days ago

    Waterloo, Ontario, Canada GHD Full time $80,000 - $120,000 per year

    Help us build the future and we'll help you build a rewarding and purposeful career. Our global network is made up of architects, designers, planners, engineers, and environmental scientists all working towards the same goal. Join a team that brings inspirational architecture, landscapes, townscapes and places to our world, and we'll provide you unlimited...