Administrative Assistant

1 week ago

Nanaimo, Canada Campbell & Fairweather Psychology Group Full time

Campbell & Fairweather Psychology Group is a private psychology practice dedicated to providing the highest quality clinical services to the Vancouver Island community. As one of the largest psychological health care providers on Vancouver Island, Campbell & Fairweather is a broad range full-service facility that aims to respond to client needs in a timely and exemplary manner. Since opening in 2006, our practice has been anchored by the belief that a collaborative approach, emphasizing positive relationships and communication within our team, as well as with other community professionals, allows for better continuity of care for clients, as well as positive and sustainable outcomes. In keeping with our ongoing desire to keep our “work family” cohesive and energized, we additionally emphasize staff wellness and development.

**Current Opening**:
We are seeking a talented professional to join our cohesive team of clinicians and staff in our North Nanaimo offices in a front desk secretarial and administrative role.

**Qualifications**:
Applicants will be required to complete a wide range of office functions with a high degree of accuracy while maintaining positive relationships with our clientele. Applicants must be able to demonstrate professionalism and integrity in the workplace as well as possess the following attributes:

- Strong customer service and organizational skills with a keen attention to detail
- Excellent written and verbal communication skills and a team player
- Confidence in a Windows PC environment and strong Microsoft Office skills including Word & Excel

**Additional Assets**:

- Experience in an administrative / front desk role in a client centered profession and busy office environment
- Experience with clinic management and scheduling software
- Basic bookkeeping knowledge as asset, but not required

**Main Job Duties**:

- Schedule appointments and take payments
- Intake new customers and match referrals with appropriate clinicians
- Administer forms and questionnaires and assist in scoring testing
- Prepare digital and paper customer files while maintaining confidentiality
- Correspond with referral agents and other professionals
- Attend to the overall efficiency of the office and assist in a variety of administrative tasks

**Position Details**:

- Competitive salary based on experience and benefits package
- Full Time, Monday to Friday

If you feel that you possess all the above qualifications and are ready to further your career working with an exemplary organization then we would love to hear from you. We are pursuing passionate individuals who wish to excel in their position. Please submit your cover letter and CV in confidence stating your estimated availability date to the attention of David Payne. Only qualified applicants will be contacted.

**Job Types**: Full-time, Permanent

Pay: $45,000.00-$52,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

  • Administrative Assistant

    2 weeks ago

    Nanaimo, Canada KMA Chartered Professional Accountants Ltd Full time

    **Administrative Assistant Job Description** Administrative Assistants have a broad and important role in the success of KMA Chartered Professional Accountants Ltd. The administrative assist the account managers complete engagements in a timely and efficient manner. (KMA) The efficient and timely completion of engagements is a key success factor for...

  • Administrative Assistant

    3 days ago

    Nanaimo, Canada VI Tree Services Ltd Full time

    **Our Company** Vancouver Island Tree Service is a rapidly growing group of companies that takes pride in understanding that our most valuable assets are our employees. We are a company that encourages the personal and professional growth of our team members and understand the importance of a healthy work-life balance. We do our absolute best to train...

  • Administrative Assistant

    2 days ago

    Nanaimo, Canada Sprott Shaw College Full time

    _**Are you motivated by using your talents to support others? Come work for one of BC’s top private colleges!**_ - Established in 1903, Sprott Shaw College is a private post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in...

  • Administrative Assistant

    2 weeks ago

    Nanaimo, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...

  • Administrative Assistant

    7 days ago

    Nanaimo, Canada Allteck Limited Partnership Full time

    Allteck Limited Partnership is an electrical utility contracting company, with decades of engineering, construction and project management experience in Utility, Oil and Gas, Forestry, and Transportation sectors. We have regional offices spanning Western Canada with a workforce of 350 professionals and tradespeople strong. Allteck is leader in its field,...

  • Administrative Assistant

    6 days ago

    Nanaimo, Canada Budget Car & Truck Rental Full time

    **Administrative Assistant** Devon Transport Ltd. owns and operates over 30 Budget Car and Truck locations as well as Budget Self Storage units across BC. We are looking for a highly motivated Administrative Assistant to join our team at the corporate office in Nanaimo. This is a part time position requiring 20-25 hours/week. **Responsibilities...

  • Administrative Assistant

    1 week ago

    Nanaimo, Canada MNP Full time

    Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting...

  • Administrative Assistant

    1 week ago

    Nanaimo, Canada Ears To You Full time

    **We are looking for an organized and professional administrative assistant for our mobile hearing clinic. Ears to You is a hearing aid company based on Vancouver Island which offers exclusively to-your-door mobile hearing services; with franchise locations that span across Canada. Ears to You was started by a very experienced hearing health specialist team...

  • Administrative Assistant

    2 days ago

    Nanaimo, British Columbia, Canada ATTAINED. Full time

    Company:Gee Gibson & Associates – IG Private Wealth ManagementPosition:Full-Time, In-Office | Starting 2026Gee Gibson & Associates, a team of three Certified Financial Planners (CFP professionals), is growing. We're seeking an organized, personable, and tech-savvy Administrative Assistant / Client Service Associate to support our financial planning...

  • Sales Administrative Assistant

    1 week ago

    Nanaimo, Canada Alpine Pacific Agencies Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As a Sales Administrative Assistant, you will provide support to our office & sales staff and ensure the smooth operation of our daily administrative activities. **Responsibilities**: - Assist with data entry, filing, and record keeping - Prepare and distribute...