Receptionist / Operations Administrator

2 weeks ago

Vaughan, Canada PACE Savings and Credit Union Full time

**Job Function**:
This contract position covers all front desk reception responsibilities, assists the Operations Manager in the performance of duties related to operations and data administration, and supports with facilities or investment services as directed by the Operations Manager.

**Key Responsibility**

Reception:

- All inbound and outbound calls to head office
- Catering, set-up and breakdown for meetings, as required
- ATM cards and resetting of ATM pins
- Inter-branch mail
- Mail and courier, incoming and outgoing
- Stationery, supplies, toner, PPE supplies
- Facility support at head office

Operations and Data Administration:

- As requested by the Operations Manager, assists in the processing of operational transactions, preparation of documents, keying of transactions, monitoring and/or reconciliation of reports
- As requested by the Operations Manager, assists in data related entries, preparation of documents, keying of transactions, monitoring and/or reconciliation of reports
- Assists in the maintenance of company files, electronic and hard copy, including archiving and pulling of historical statements and transactions

Other:

- As directed by Manager, Operations, assists the Manager of Property and Premises, in property management and oversight, decommission or renovation project management, equipment management and oversight
- As directed by Manager, Operations, assists in the processing of investment related transactions, preparation of documents, keying of transactions, monitoring and/or reconciliation of reports
- As directed by Manager, Operations, assists in contract management and vendor management for all areas of the company
- Adheres to security procedures as they pertain to the position
- Actively participates in credit union meetings
- Actively participates in monthly Health & Safety meetings, including compiling of reports and minutes
- Participates in community activities that enhance the credit unions image
- Back-up support for all areas
- Other _duties as assigned_

Specific Areas of Responsibility:

- Reception
- Operations Administration
- Support, as directed by the Operations Manager, to investments services and facility management teams

**Education and Experience**
- Post
- Post-secondary education in business administration and 1 year experience in a financial institution, or an equivalent combination of education and experience.
- A commitment to learning and development is required.

Functional Competencies and Technical Abilities
- Solid understanding of financial institution and industry standards
- Basic understanding of applicable privacy legislation
- Basic understanding of financial transaction and anti-money laundering regulations
- Solid computer and research skills
- Solid verbal and written communication skills
- Advanced attention to detail and analytical skills

PACE Credit Union will provide accommodations for persons with disabilities, where needed, to support their participation in our recruitment process. Please contact Human Resources.

**Job Type**: Fixed term contract

**Salary**: $19.50-$21.53 per hour

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Vaughan, ON L4K 4L7: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 2 years (preferred)
- Administrative experience: 2 years (preferred)
- Banking: 1 year (preferred)

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