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Executive Assistant

2 weeks ago

Enoch, Canada Mikisew Group Full time

Are you a proactive, detail-oriented professional with a passion for providing high-level administrative support? Mikisew Group LP is seeking an **Executive Assistant** to join our Corporate team in Enoch, AB. This role offers the opportunity to support our CEO and Executive Management Team (EMT) in a fast-paced, dynamic environment.

**About the Role**

As the **Executive Assistant**, you will play a key role in ensuring smooth operations and efficient communication across the organization. This position requires a highly organized individual with exceptional interpersonal skills and the ability to handle confidential information with discretion.

**Key Responsibilities**
- Administrative Support:_
- Oversee office operations, including document control and filing systems.
- Manage business travel arrangements and maintain office supply inventories.
- Communication:_
- Serve as the primary liaison for the CEO and EMT, handling internal and external communications.
- Organize meetings, prepare agendas, and draft Corporate Board Minutes.
- Team Coordination:_
- Supervise receptionist and clerical functions.
- Ensure policy compliance and coordinate team events, such as lunches or celebrations.
- Travel & Logistics:_
- Arrange executive and corporate travel
- Coordinate board member travel and other meeting requirements.
- Project Coordination:_
- Manage executive-level projects, tracking timelines and deliverables.
- Support planning and execution of special initiatives, such as board meetings and corporate events.
- Office Management:_
- Oversee company properties and office space management.
- Provide logístical support for visiting senior management.
- Paralegal Support:_
- Prepare legal documents, contracts, and corporate governance materials.
- Assist with compliance tasks and regulatory filings.
- Maintain and organize legal records.
- Vendor & Budget Management:_
- Negotiate with vendors for office supplies and travel services.
- Track and manage executive travel and office-related budgets.

**What We’re Looking For**
- Experience:_
- 7+ years of administrative support experience, including 2+ years supporting senior management.
- Proven success in a complex organizational environment.
- Paralegal experience is an asset.
- Skills:_
- Strong verbal and written communication skills.
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word).
- Exceptional attention to detail and ability to thrive under pressure.
- Strong organizational and interpersonal skills.
- Discretion and professionalism in handling confidential matters.
- Collaborative team player who works effectively across departments.
- Education:_
- Office Administration Diploma or equivalent experience, preferably as an Executive Assistant.
- Paralegal certification or relevant legal training is preferred.
- What We Offer_
- Competitive salary and benefits package.
- A dynamic, supportive team environment.
- Opportunities for professional growth and development.
- Working Conditions_
- This role is based in our corporate office in Enoch, AB.
- Occasional travel and overtime may be required

**About Mikisew Group**

Mikisew Group is a leading Oilsands partner specializing in site services, maintenance, logistics and construction. We foster the responsible development of our land’s resources while powering sustainable economic progress in our communities and beyond**.**

Since 2021, Mikisew Group has been recognized for overall business performance and sustained growth with the prestigious Canada’s Best Managed Companies designation.

The Best Managed program award recipients are among the best in class of Canadian-owned and managed companies with revenues more than $25 million, demonstrating leadership in the areas of strategy, capabilities and innovation, culture and commitment, and financials to achieve sustainable growth.