Student - Administrative Assistant

2 days ago

Ottawa, Canada Osgoode Properties Limited Full time

We are looking for a student to support our Head Office Property Management team as an Administrative Assistant.

Your responsibilities will include the following:

- File documents electronically
- Complete data entry, document collection and data validation
- Create, review and prepare purchase orders
- Review and escalate invoices
- Handle all inquiries, feedback, complaints or concerns professionally and courteously
- Provide coverage at the front desk and to property administrator team as required
- Update and maintain internal databases and records
- Assist with handling incoming and outgoing mail
- Monitor inbox and respond to inquiries in a timely and professional manner
- Attend department meetings and action outstanding items
- Provide project support to team members as directed by the Senior VP Residential Management, Senior Portfolio Manager or Property Administrator.

Requirements for success:

- Currently enrolled as a 2nd year student in a business program at college or university and returning in the 2025 fall term
- Experience in data entry and/or office administration is preferred
- Strong communication and written skills
- Proficiency in Microsoft Office Suite (Outlook, Work) with intermediate knowledge of Excel
- Knowledge of Adobe and Teams would be an asset
- Ability to work independently and in a team environment
- Displays a positive work attitude and is resourceful
- Good organizational skills
- Ability to follow practices and procedures
- Attention to detail

On-site position (no remote option): Ottawa - Head Office, 1284 Wellington Street West

Hours of work: Monday to Friday, 8:30 am to 4:30 pm

Rate of pay: $20.00 hour, 37.5 hours per week

Employment period: May 5 - August 29, 2025

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