Office Coordinator

4 weeks ago

Vancouver, Canada Electronic Arts Full time

**General Information**:
**Locations**: Vancouver, British Columbia, Canada
- Role ID
- 207724
- Worker Type
- Temporary Employee
- Studio/Department
- EA Studios - EA Create
- Flexible Work Arrangement
- Hybrid

**Description & Requirements**:

- We are a global team of creators, storytellers, technologists, experience originators, innovators and so much more. We believe amazing games and experiences start with teams as diverse as the players and communities we serve. At Electronic Arts, the only limit is your imagination.

Office Coordinator

**Responsibilities**:

- Perform a variety of administrative and clerical duties to support the department's objectives while adhering to EA’s policies and procedures.- Track department expenditures and assist in monitoring the budget as necessary.-
- Purchasing approval and receiving: equipment and office supplies, hardware/software, catering, team snacks, misc.-
- Purchase reconciliation: Process reimbursements using the Chrome River tool and process Amex reconciliation monthly for EA and staff business expenses.-
- Contract administration and sign-off processes.-
- Updating distribution lists and tracking of team information such as floorplans-
- Coordinating shipments-
- of team merch or other requests-
- Responsible for providing company policy & procedure information to team members regarding purchasing, expenditures, travel, use of facilities, and equipment use.-
- Facilitate the onboarding of new hires; coordinating with Recruiting, HR, IT and managers.- Coordinate meetings and team events as well as catering.

**Qualifications**:

- 3-5 years experience in an administrative environment.- Excellent judgment & communication skills; written and verbal-
- Ability to prioritize and work independently with little supervision-
- Strong planning, organizing, and scheduling abilities.-
- Ability to follow through and pay attention to details.-
- Must be a self-motivator with a strong work ethic and good time management.-
- Flexible with a wide variety of constantly changing tasks in a fast-paced dynamic environment.-
- Experience in booking travel and VISA coordination-
- High tolerance for dealing with adversity; must perform well under pressure.-
- Demonstrate critical thinking, problem solving skills and practice excellent customer service skills.-
- Believes in teamwork and collaboration, good attitude- Proven proficiency in Google Sheets and MS Office (Excel, Outlook, PowerPoint and Word)
- British Columbia (depending on location e.g. Vancouver vs. Victoria)
- $63,400 - $86,500 CAD

In British Columbia, we offer a package of benefits including vacation (3 weeks per year to start), 10 days per year of sick time, and after 3 months of service - extended health/dental/vision coverage and basic life insurance.

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