Human Resources Assistant

**Human Resources Assistant (E)**

**Human Resource Services Department - Health, Safety and Security**

**Education Centre**

Applications from employees from within the Board as well as external applicants will be accepted. However, applicants will be considered in the following order:
1) Qualified permanent ESS/OSSTF Bargaining Unit employees.

2) Qualified probationary, temporary and Temporary Hourly Rated (THR) ESS/OSSTF employees.

3) Qualified external applicants (includes employees from other Bargaining Units).

The successful applicant for this Educational Support Staff position, Level E, **will work 35 hours per week, 12 months per year, effective as soon as possible.**

**Hours of Work**: 8:30 am - 4:00 pm (with a 1/2 hour unpaid lunch break)

**Responsibilities**:

- Provide administrative support to the Health, Safety and Security team (in both Health & Safety & Security);
- Provide administrative support for employee online training - mandatory health and safety training in the D2L system (i.e. loading courses, assigning staff, pulling records, etc).
- Assist with daily administrative duties in the eBase system (i.e Employee Incident Reporting, Workplace Inspections, other forms) including review of forms for completion, pulling records and developing reports for Manager/Officers;
- Maintain (in an orderly system) and assist with health and safety documentation (i.e. department files, fire safety plans, emergency binders, monthly workplace inspection reports, personal protective equipment inventory, google drives for department and Joint Health and Safety Committee and other H&S committees as required);
- Work with the respective HSS Officer to make arrangements for and coordinate first aid training and other training sessions as assigned, including set-up, document prep, setting up, attendance, introductions monitoring course registrations, and inputting/pulling training records;
- Assist with health and safety budget, invoicing, quotes, purchase orders, working in K212;
- Inputting training records as needed and pulling training record reports in D2L and IPPS;
- Arrange for the purchase and distribution of personal protective equipment (PPE), requirement to maintain in-stock inventory and invoicing;
- Assisting with the maintenance of the online Material Safety Data Sheet system and various chemical inventories from school sites;
- Update and maintain Health, Safety & Security website as directed;
- Assist with Security administrative tasks (assistance with security card access requests and changes, Photo ID, scheduling vendors, contractors, working with Facility Services, updating/reviewing Security documentation, daily activities related to Security Card System and AFX software)
- Participate in Education Centre workplace inspections, as needed;
- Complete monthly inspection and restocking of first aid stations at the Education Centre and ensure Education Centre 'Health and Safety Bulletin Board' is up to date;
- Cross train with the HR assistant
- Security, and assist as needed;
- Carry out ad hoc research projects as assigned;
- Maintain confidentiality in all aspects of the position; and
- Other duties as assigned by the Manager/Officers.

**Qualifications**:

- A Secondary School Graduation Diploma is required;
- Computer knowledge and/or experience to include, but not be limited to, IPPS (or equivalent), K212/BAS, Park Lane (or equivalent), and Application Server (or equivalent) is required.
- Good working knowledge and experience in Microsoft Office (Excel and Word) is required;
- Working experience with Google Suites platform (i.e. Gmail, Drive) is required;
- Must demonstrate problem solving, analytical thinking and proven commitment to customer service in a demanding and fast-paced environment;
- Proven ability to be flexible and multi-task, have excellent organizational, prioritization and time management skills;
- Ability to take and transcribe concise minutes;
- Working knowledge of WordPress is an asset;
- Ability to complete assigned duties with mínimal supervision and to communicate effectively in both oral and written form;
- Proven ability to provide assistance in emergency or difficult situations;
- Proven ability to maintain a high level of confidentiality and diplomacy;
- Ability to work collaboratively as a member of the Health, Safety and Security team and work independently.
- Excellent interpersonal skills for communication with administrators, staff and the public; and
- Experience with and knowledge of board health and safety policies/procedures and Occupational Health and Safety Act would be an asset.

Applicant Self-Identification Questions

The Waterloo Region District School Board is committed to equity in employment. We are committed to fair and equitable hiring practices that allow us to hire qualified staff who reflect the diversity of the community we serve, who will foster the success and well-being of our students and who demonstrate a commitment to equi