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Administrator, Ehs

2 weeks ago

Toronto, Canada Aecon Group Full time

**Build Your Career at Aecon**

Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all. Aecon is there, safely and sustainably building the future.

**At Aecon we**:

- Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being
- Believe in helping you build your career through our Aecon University and Leadership Programs
- Are committed to supporting and investing in inclusive work environments through initiatives like Equity, Diversity & Inclusion training.
- Are a leader in sustainable construction. With a strong commitment to operating responsibility by minimizing our impact on the environment and surrounding communities.

**Key Responsibilities**
- Provide administrative support to the EHS senior leadership team
- Coordinate Travel for EHS Executives
- Process department invoices
- Support the preparation of reports and presentations for meetings
- Coordinate and participate in team meetings, manage agenda items and take minutes as requested
- Plan, organize and follow-up on details related to offsite meetings
- Assist EHS personnel in meeting the requirements and deadlines for reporting
- Assist with the set-up of new EHS team members and supervisors, organizing new user accounts, phones, etc to ensure compliance to the EHS program
- Support Initiative digital systems improvements in EHS
- Assist EHS personnel in meeting the requirements and deadlines for reporting

**Required Knowledge and Experience**
- At least (2) years’ experience working in an administrative role in the construction industry (EHS experience is considered an asset)
- Safety related post-secondary education / interest is considered an asset
- Intermediate to advanced proficiency in use of Microsoft Office products including Excel, Word, and Outlook
- Strong systems skills and ability to learn new systems such as SiteDocs and Cority
- Strong verbal and written communication skills including experience in preparing reports.
- Excellent interpersonal and customer service skills are required
- Ability to be self-motivated and work effectively with mínimal direction
- Effective organizational skills to meet multiple deadlines and handle multiple tasks in a high-pressure work environment

**Necessary Competencies**
- Customer Orientation
- Collaboration
- Effective Communication
- Interpersonal Savvy
- Integrity
- Humility
- Transparency
- Energy drive and passion