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Administrative Assistant

2 weeks ago

Burnaby, Canada Choices Markets Full time

Choices Markets Production Facility in Burnaby currently has an opening for a full-time Office Assistant. This position offers the perfect opportunity to learn more about how things run behind the scenes at the Bakery & Kitchen and to assist in keeping systems organized and on-time.

Responsibilities include:

- receiving, organizing, and inputting store orders and pre-books;
- entering daily sales by item into master invoice;
- printing, organizing and distribution of production sheets and special orders;
- creating invoices for all outside accounts (Meinhardt’s, CCW, Buy Low, etc.);
- tracking all outside expenses (invoices, repairs, etc.);
- costing recipes and preparing all necessary information for POS team to enter data;
- entering price changes and other data into inventory software;
- handling all incoming and outgoing mail/faxes;
- keeping the necessary office supplies stocked;
- compiling weekly reports using MS Excel;
- ordering paper products;
- answering phones and responding to store and customer inquiries; and
- other administrative duties as assigned.

The ideal person for this job has knowledge of the products that the Bakery Kitchen makes for the Choices Markets Delis and is:

- personable, adaptable and approachable;
- highly organized;
- extremely detail-oriented;
- able to multitask;
- a fast typist, comfortable using all Microsoft products;
- superior Excel skills/knowledge;
- good with numbers and possesses strong math skills;
- able to work independently with a strong sense of urgency and prioritize to meet deadlines; and
- resourceful; has the ability to problem solve independently.

This position involves primarily day shifts and applicants must be willing to work inventory weekend every month, in addition to at least one weekend day per week.

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Store discount
- Vision care

Schedule:

- Weekend availability

Work Location: In person