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Accounts Receivable Clerk

3 weeks ago

Peterborough, Canada VON Canada Full time

**Requisition Details**:
Employment Status: Regular, Full Time (1.0 FTE)
Program Name: Billing and A/R Clerk
Number of Hours Bi-Weekly: 75
Work Schedule: Days
Union/Bargaining Unit: CUPE
On Call: No

**Job Summary**:
The Finance Clerk is responsible for accounting functions which includes accounts payable, billing and accounts receivable, finance administration, general accounting, and banking and treasury.

**Key Responsibilities**:
Accounts Payable (AP)
- Completes accounts payable vendor set-up into SAP.
- Processes accounts payable invoices and cheque requests, ensures proper approvals, supporting documentation and general ledger coding.
- Accurately records payments and invoices into accounting software (SAP).
- Maintains vendor files both in electronic and hard copies.
- Ensures the AP transactional data is accurate and entered in a timely manner to achieve the timelines established for the monthly financial statements.

Accounts Receivable (AR)
- Completes accounts receivable billing batch calculations and uploads into SAP.
- Processes Homecare LHIN billings and reconciles the payments (Ontario region).
- Prepares customer invoices and applies accounts receivable payments received to customer accounts in SAP.
- Prepares bank deposits.
- Ensures the AR transactional data is accurate and entered in a timely manner to achieve the timelines established for the preparation of monthly financial statements.
- Produces monthly aged AR reports for sites and provides assistance in collections process.
- Monitors AR balances and conducts collection procedures, where appropriate including sending customer statements of account and collection letters, calling customers and responding to customer inquiries.
- Determines uncollectable accounts and recommends write-offs to Finance Manager

General accounting and reporting
- Supports the preparation of bank account and balance sheet account reconciliations.
- Prepares the weekly Key Performance Indicator (KPI) statistical reports.
- Ensures accurate and timely preparation of financial reports on a monthly basis for financial analysis and management requirements.
- Assists with other finance duties as required, including preparation of annual budget and audit requirements.
- Ensures the General Ledger (GL) transactional data is accurate and entered in a timely manner to achieve the timelines established for the monthly financial statements.

Administration
- Performs office administrative duties related to leases, credit cards, telecommunication equipment and expense claims as required. Attends monthly finance team meetings to support team priorities.
- Undertakes special projects and other accounting and administrative responsibilities as assigned.

**External and Internal Relationships**:

- Interacts regularly with internal staff, volunteers, managers, and CSS Managers.
- Works collaboratively with the finance leadership team to support the business objectives.
- Develops and maintains customer centric relationships with vendors or customers.

**Education, Designations and Experience**:

- Post-secondary education in accounting, business or related field.
- Minimum of 1 year of professional experience in the AR, AP or general accounting.
- Knowledge of SAP and COGNOs is considered an asset.

**Skill Requirements**:

- Proficiency in Windows OS and MS Office Suite programs (particularly Excel).
- Ability to work as part of a team as well as to work independently.
- Strong attention to detail and accuracy.
- Commitment to achieving results and meeting deadlines.
- Excellent oral and written communication skills.
- Demonstrated commitment to working in an environment with high confidentiality and discretion.
- Strong organizational skills with an ability to prioritize, multi-task and handle competing deadlines.
- Ability to exercise initiative, tact, discretion and judgment; ability to deal effectively with people and work under pressure.
- Strong customer service skills.
- Ability to adapt and embrace change in accounting processes

**Other**:

- A current and original copy of a satisfactory Criminal Records Check required.
- A Vulnerable Sector Search and/or Child Abuse Registry Check may be required.
- The use of Personal Protective Equipment (PPE) may be required

Work Conditions and Physical Capabilities: fast-paced environment; attention to detail; lift and carry using appropriate lifting techniques; walk, sit, stand, and climb stairs; grip and fine hand movements.