HR Administrator

**Vehicle Program Administrator - 6 Month Contract/Acting**

**Scarborough, ON**

Toyota Canada Inc. (TCI) is the exclusive Canadian distributor of Toyota and Lexus vehicles. Toyota Canada's head office is in Toronto, with regional offices in Vancouver, Calgary, Montreal and Halifax. Toyota parts and accessories are distributed through TCI's Parts Distribution Centres in Bowmanville and Vancouver. TCI supports over 287 Toyota and Lexus dealers in Canada with services that include training, sales, marketing, environmental and customer satisfaction initiatives.

**What Sets Us Apart?**

A focus on People, Passion for Toyota, Innovation and Make Things Better has made us an award-winning company, recognized worldwide for our technological leadership and superior standards of quality, community involvement and environmental responsibility.

**Job Summary**:
**What We’ll Bring**:

- A hybrid work environment
- A work environment built on teamwork, flexibility and respect
- Health and dental benefits effective immediately
- Associate vehicle discount program
- Professional growth and development programs to help advance your career
- Great company culture - Respect for people and continuous improvement is at our core
- Paid holiday shutdown and competitive paid time off benefits
- Summer Hours - condensed work week during the summer

**What You’ll Be Doing**:

- **Accounts Payable**_
- Ensure all accounting activities are handled in a timely manner such as:_
- Prepare invoices for the sale of all Head Office company demo vehicles
- Process payments to Toyota dealers for handling services
- Administer the 407ETR program for demo drivers including maintenance of the driver list, resolution of payment issues and transponder tracking
- Distributing and tracking infraction notices to demo drivers for payment and resolution
- Processing insurance deductible payments
- **Administration**_
- Set up and maintain driver files and vehicle kits
- Licensing and registration of new vehicles
- Preparing company vehicle travel documents
- Notifying drivers of vehicle part installation and tracking date of completion
- Updating company vehicle associate reservations for purchase
- Provide back-up coverage for Consultant, Vehicle Programs and Consultant, Vehicle Programs - Team Lead

**What You Bring**:

- College diploma or university degree in a related field
- Relevant corporate working experience is preferred
- Strong work ethic and integrity
- Positive attitude with a curiosity to learn and make continuous improvements
- Excellent organizational and time management skills; ability to work independently
- Excellent interpersonal skills, customer service focus (internal & external)
- Ability to meet competing deadlines in a fast-paced environment
- High attention to detail
- Experience in process improvement identification
- Knowledge of various software programs including Microsoft Office Suite (Word, Excel, PowerPoint)
- Experience with SAP is an asset

**What You Should Know**:
Our success begins and ends with our people. We embrace diverse perspectives and value unique human experiences. We are proud to be an equal opportunity employer that celebrates the diversity of the communities where we live and do business. Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, or any other characteristics protected by law.

**Job Type**: Fixed term contract

**Benefits**:

- Casual dress
- Extended health care
- Flexible schedule
- Wellness program
- Work from home

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Scarborough, ON M1H 1H9