Office Manager
4 days ago
**Position Overview**
**Key Responsibilities**
**Front Office / Reception**:
- Greet clients, visitors, and suppliers in a friendly, professional manner.
- Manage incoming and outgoing mail, deliveries, and courier shipments.
- Maintain a clean and organized reception and office area.
**Administrative / Office Management**:
- Support management and project teams with document control, job tracking, and filing.
- Prepare and edit correspondence, quotes, invoices, work orders, and project documents.
- Track and order office and shop supplies; manage vendor accounts and purchasing.
- Assist with timesheet collection, employee onboarding, and maintaining training and safety records.
- Coordinate meetings, maintain calendars, and support company scheduling.
- Liaise with field crews, project managers, and clients to ensure clear communication and administrative support.
- Assist with Procore submissions, project closeout documents, and other construction administration tasks as needed.
**Qualifications**
- Minimum 2-3 years of administrative or office management experience (construction or trade environment preferred).
- Strong communication and customer service skills.
- Proficiency with Microsoft Office (Word, Excel, Outlook). Experience with accounting or project management software (Sage, Procore, etc.) is an asset.
- Strong organizational skills, attention to detail, and ability to multitask effectively.
- A positive attitude, professional appearance, and the ability to work independently and as part of a team.
**Why Join Mid Island Glass**
- Competitive wage based on experience, with extended health and dental benefits.
- Stable, full-time hours (Monday-Friday).
- Supportive, family-oriented work environment.
- Opportunity to grow with an established company that values craftsmanship, integrity, and teamwork.
- Be part of a team that takes pride in contributing to some of Vancouver Island’s most recognizable buildings.
**How to Apply**
Pay: $22.00-$29.11 per hour
Expected hours: 35 per week
**Benefits**:
- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Vision care
Work Location: In person
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