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Operations/executive Assistant/office Manager

3 weeks ago

Hamilton, Canada VT Controls Ltd Full time

The Executive of our growing company needs a reliable and organized Executive/Personal Assistant to support the daily tasks of the Managing Director.

**Responsibilities**:

- Provide confidential support to the Managing Director.
- Responsible for addressing operational issues by highlighting risks and implementing policies and procedures
- Prepare work calendars of team members and report progress of projects and compliance
- Address communications sent to the Managing Director, either directly or in collaboration with the Executive
- Adhere to the escalation path for any communication or issues received
- Conduct meetings and forums to solicit feedback, input, and expectations; incorporate these into project plans to report to senior executives.
- Produce regular reports (status, escalations, etc.) on the progress of projects; deliver these reports during regular leadership meetings.
- Attend meetings with and on behalf of the Managing Director
- Prepare letters, PowerPoint presentations, memos, correspondence and other documents as required.
- Manage multiple assignments concurrently, maintain a high degree of confidentiality and demonstrate ethical standards at all times.
- Coordinate all Local and International travel arrangements and hotel accommodations for the Managing Director.
- Filing and maintenance of confidential company information.
- Other duties and special projects as requested by Managing Director.

**Qualifications and Requirements**:

- Associate degree required (B.A. or B.S. preferred)
- 3-5 years Executive Assistant experience and knowledge
- Willingness to learn a new system
- Proven ability to work in a team and adhering to tight deadlines
- Good data entry skills and attention to detail
- Proficiency in Microsoft Office suite
- Advanced computer skills
- Document Management and organization experience
- Supply management experience
- Strong work ethic and reliability
- Excellent written and verbal communication skills
- Travel between Toronto and Hamilton 2-3 times a week

To learn more about our company, visit vtcontrols.ca

**Salary**: $60,000.00-$90,000.00 per month

**Benefits**:

- Company events
- Dental care
- Extended health care
- On-site gym
- On-site parking
- Paid time off
- Tuition reimbursement

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

COVID-19 considerations:
All visitors & employees required to observe physical distancing and to sanitize hands regularly while at our facility.

**Experience**:

- Executive/personal assistant: 2 years (required)
- Office management: 1 year (preferred)

Work Location: In person