Executive Assistant

Lamont County is located less than 45 minutes east of Edmonton and is part of Alberta’s Industrial Heartland. With a population of approx. 4,000 and a service area of over 9,500 residents, we contribute to over 40 major industrial companies and investments of over $45B. The county is adjacent to Strathcona County and the City of Fort Saskatchewan, as well as many important municipalities in the region.

We are the _Cradle of Ukrainian Settlement in Canada_, including the honour of receiving the first Ukrainian settlers in Canada over 130 years ago, and home to over 40 historic churches—Lamont County is designated the Church Capital of North America.

We offer exciting and challenging job opportunities focused on delivering and supporting high-quality programs and services to our residents.

**Lamont County is seeking a full time Executive Assistant to join the CAO & Legislative Services Department. **The successful individual will provide administrative and legislative support to the Office of the CAO and County Council.

The Executive Assistant reports to the CAO and manages the flow of critical information in a timely and accurate manner; this includes maintaining the organization and prioritization of schedules, correspondence, and follow up action items for the CAO and County Council in a confidential manner.

**JOB DUTIES AND RESPONSIBILITIES**:

- Serve as a first point of contact on behalf of the CAO and Councillors with rate payers, other government officials, and the public.
- Provide daily briefings with the CAO and Council on their upcoming schedules and actionable items to follow up on.
- Review all in-coming correspondence and information. Forward matters to the attention of the CAO and Councillors, respond as necessary.
- Arrange travel, manage registrations, itineraries, coordinate payments for conferences, courses, workshops, special events, public engagements for the CAO and Council.
- Draft and compose routine and confidential correspondence as requested.
- Coordinate and schedule appointments/meetings for the CAO and Council.
- Perform the duties of Clerk for the Intermunicipal Subdivision and Development Appeal Board (ISDAB).
- Responsible for the County’s records management system, ensure municipal documents are filed appropriately such as minutes, policies, contracts, and by-laws.
- Preparation of agenda packages, distributing to all Council members and attendees prior to meetings.
- Assist the Returning Officer with the Municipal Election, including the scheduling of activities and coordination of events.
- This position may involve working evenings and weekends, as required.

**QUALIFICATIONS AND REQUIREMENTS**:

- Certificate in Office Administration or a related post-secondary education.
- 5 years of progressive experience working closely with executive-level positions as an assistant, preferably in a municipal or non-profit environment.
- Must possess a strong work ethic, diplomacy, and have a professional business presentation.
- Experience working with iCompass software and SharePoint would be an asset.
- Experience in recording and transcribing meeting minutes.
- Considerable knowledge of FOIP, legislation and the Municipal Government Act is considered an asset.
- Solid organizational skills, attention to detail, and the ability to work effectively with mínimal supervision.
- Demonstrated ability to act with tact and discretion in managing highly confidential, sensitive, and political matters.
- Strong writing skills in order to draft general correspondence appropriately.
- Ability to maintain positive working relationships with various government officials, industry representatives, and the public.
- Ability to self motivate, take initiative, and use discretion professionally.

This position is based on a 35-hour work week, Monday through Friday, 8:30 a.m. to 4:00 p.m.

A satisfactory criminal record check is requested as a pre-condition upon employment.

**What we offer?**
- We are a growing municipality that is focused on energy, agriculture, and tourism.
- Staff engagement and satisfaction are crucial to our success. Our leadership team values your voice and input and welcomes feedback.
- We support local charities and the Lamont County foodbank.
- We are connected to each other and access to other employees is easy for advice, support or answers (both in person and virtually).
- Parking is free at our administration and public works/agriculture services buildings, located within the town of Lamont.
- We have a defined benefit pension plan, a competitive health and dental benefits plan, education and membership opportunities, three weeks vacation to start (inclusive of statutory holidays), and a friendly team environment that allows work from home when practical.

**Lamont County: _Make it Safe Make it Personal Make it Home_**
- Lamont County is committed to providing a safe and healthy workplace and to promoting the health and well-being of its employees. We are