Executive Assistant

**About Vancity**

Vancity is a member-owned credit union built on the principles of inclusion and social justice. A relentless commitment to their values has helped them challenge the status quo and break down barriers since day one in 1946. They have bold commitments to make Vancity net-zero by 2040 across all mortgages and loans and are pursuing strategies on Indigenous banking and to improve the financial resilience of their members.

**About the workplace**

This is a **Permanent, Full-time** role that will enjoy hybrid working arrangements which can be fulfilled primarily from the Vancity head office location and your Lower Mainland based home office. Periodically, you’ll be required to attend in-person activities or events.

The **Executive Assistant** is a trusted partner who plays a vital role in enabling the success of two senior leaders: the VP of Wealth and the VP of Inclusive Banking. Supporting two of the largest member-facing teams, this role is central to ensuring operational excellence and strategic alignment. You’ll be part of a collaborative administrative team that values initiative, professionalism, and a commitment to service. Your ability to anticipate needs, manage complexity, and communicate with clarity will be key to creating capacity and impact across the organization.

In this role, you’ll leverage your organizational expertise and proactive mindset to manage competing priorities with confidence. You’ll act as the voice and right hand of your executives - streamlining operations, coordinating communications, and ensuring that every detail is handled with care. Your collaborative spirit and commitment to continuous improvement will help shape a high-performing, inclusive workplace.

**A typical day would involve**:

- Managing complex calendars, meetings, and travel logistics with foresight and precision
- Preparing agendas, reports, presentations, and meeting minutes to support effective decision-making
- Acting as a liaison and representative for the VPs, handling internal and external communications with professionalism
- Triaging information and requests to ensure the VPs’ time is focused on the highest priorities
- Tracking and reporting on the progress of delegated work, ensuring accountability and follow-through
- Processing invoices, expense claims, and supporting budget preparation
- Developing and maintaining administrative systems and documentation to support smooth operations
- Collaborating with Senior Executive Assistants and the broader EA team to ensure consistent, high-quality support

**You have**:

- 3-5 years of experience in executive or senior administrative support roles, ideally in a fast-paced, member-focused environment
- Exceptional organizational and time management skills, with the ability to anticipate needs and manage multiple priorities
- Strong written and verbal communication skills, with a professional and approachable demeanor
- A proactive, solutions-oriented mindset and the ability to work independently while staying aligned with team goals
- High proficiency with Microsoft Office Suite and other productivity tools
- Sound judgment, discretion, and the ability to handle sensitive information with care
- A collaborative and inclusive approach, with a passion for supporting leaders who are making a difference

**You are**:

- **Collaborative** - You thrive in collaborative environments and are eager to learn new processes and systems.
- **Influential** - You seek to collaborate and work with cross functional partnerships to get the work done effectively.
- **A problem solver** - Your skills to diagnose challenges and issues, develop innovative business solutions, and assess risks and opportunities that may affect the business have been put to good use.

***Posting Deadline: Posted until filled**

A career at Vancity is more than just a job, you’re joining a tradition of change-makers who are creating lasting change for our communities. Beyond base pay, we offer a comprehensive total rewards package to ensure our employees are empowered to thrive:
**We offer**:

- We are the largest private-sector Living Wage Employer in Canada and have been consistently recognized as one of the Top Employers in Canada.
- Our permanent employees qualify for attractive benefit packages that can be customized and changed each year to meet their evolving needs.
- New employees receive between three to four weeks of vacation allowance per calendar year, and the number of vacation days grows
- In addition to the 10 statutory holidays in British Columbia, Vancity provides an additional three statutory holidays. We offer care days for periods of short-term personal illness or emergency family illness.
- We have flex credits for our health care & dental benefits offer three levels of coverage for you to select from. These benefits will also be effective immediately based on your hire date.
- We understand that retirement means different things to different people and at