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Finance Administrator
2 weeks ago
**Finance Administrator & Payroll Specialist**
ROSC Solutions Group
At ROSC Solutions Group (RSG), we prioritize individuals' well-being and long-term recovery from addiction through a holistic, person-centered approach. Our evidence-based practices empower and foster hope, promoting personal growth. We collaborate with government officials and stakeholders to develop customized strategies grounded in recovery-oriented care principles. We drive positive change in creating pathways of recovery from addiction.
The Finance Administrator & Payroll Specialist will report to the Controller and collaborate with the accounting team to ensure timely and accurate payroll processing, manage payables, and perform general accounting tasks. They must possess a keen attention to detail and the ability to produce precise work.
**Role-specific Accountabilities**
- Create and manage employee profiles in the payroll system and Sage Intacct, ensuring all forms and documentation are completed accurately.
- Review payroll registers for accuracy and ensure timely and correct payroll processing.
- Assist in tracking employee vacation, sick leave, and other time-off balances to ensure accuracy in payroll reporting.
- Order necessary hardware for new employees & assist with asset management.
- Manage and review employee credit card charges through Expensify, ensuring that uploaded receipts match vendors and amounts for accurate expense reporting.
- Send monthly notifications to employees once the visa statement is finalized and submit expenses to the appropriate approvers for review.
- Oversee vendor and employee expenses, ensuring proper approval and processing within Sage Intacct, and manage payables efficiently.
- Maintain and organize vendor and employee records, including confidential documentation, for quick access and compliance with company policies and regulations.
- Handle incoming and outgoing courier services, including regular mail pickups and bank runs.
**Qualifications**
- Bachelor's degree or equivalent experience.
- Proven experience working in accounting with a strong focus on payroll or similar administrative role, preferably in a startup or fast-paced environment.
- Experience with processing employee expenses.
- Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
- Strong communication and interpersonal skills, with the ability to interact professionally with all levels of staff and external stakeholders.
- Proficiency in Microsoft Office Suite and other productivity tools.
- Ability to handle confidential information with discretion.
- Flexible and adaptable, with the ability to thrive in a dynamic and changing environment.
- A proactive approach and a strong sense of initiative.
**Benefits**:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Flexible language requirement:
- French not required
Schedule:
- Monday to Friday
**Education**:
- Bachelor's Degree (preferred)
**Experience**:
- Payroll: 2 years (preferred)
- Employee expense: 2 years (preferred)
Work Location: In person
