Administrative Specialist

6 days ago

Burnaby, Canada Infinity Construction Full time

Durée de l'emploi: Permanent
- Langue de travail: Anglais
- Heures de travail: 40 hours per week
- Education:

- Expérience:

- **Education**:

- Bachelor's degree
- Construction engineering
- Business administration and management, general
- Construction management
- or equivalent experience
- ** Asset languages**:

- Spanish; Castilian
- ** Work setting**:

- Construction
- ** Tasks**:

- Coordinate the activities of the HR department in order to ensure they meet the organization's goals
- Coordinate the flow of information within the team
- Direct and control daily operations
- Open and distribute mail and other materials
- Plan and organize daily operations
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Advise senior management
- Oversee payroll administration
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Perform administrative tasks
- Estimate type and quantity of materials and labour required for production, construction and other projects
- Estimate costs
- Plan and organize construction projects
- Complete administrative duties
- **Computer and technology knowledge**:

- Google Docs
- Microsoft Publisher
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Adobe Photoshop
- Social Media
- MS Office
- Quick Books
- Adobe Acrobat Reader
- Google Drive
- LinkedIn
- Electronic mail
- AutoCAD
- ** Technical terminology**:

- Engineering
- Business
- ** Security and safety**:

- Bondable
- ** Work conditions and physical capabilities**:

- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large workload
- Work with mínimal supervision
- ** Personal suitability**:

- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Due diligence
- Quick learner
- ** Screening questions**:

- Are you available for the advertised start date?
- Are you currently a student?
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- Do you have the above-indicated required certifications?
- What is the highest level of study you have completed?
- What is your current field of study?
- What is your current level of study?
- ** Experience**:

- 1 year to less than 2 years
- ** Other benefits**:

- Learning/training paid by employer
- On-site amenities
- On-site recreation and activities

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