Project Administrative Assistant

**Project Administrative Assistant**

**The Organization**:
RTR Terra Contracting Ltd is a full-service excavation contractor that provides a multitude of services of various sizes in and around Vancouver and the Lower Mainland. Terra was formed over 10 years ago by a group of exceptional and knowledgeable construction and operation managers that have over 25 years of experience.

We are currently looking to build upon our experienced, growth-orientated, and dedicated list of employees through our Project Administrative Assistant opportunity.

Terra lives by our purpose of providing peace of mind to our employees and our customers through safe, professional, and exceptional services. Being COR certified, we pride ourselves in having a culture dedicated to the safety and well-being of all our employees. We believe that our success can be attributed to having experienced, dedicated, professional, and growth-driven employees. We are excited to build on our current base of employees with this opportunity.

**The Opportunity**:
Terra’s Project Administrative Assistant is organized, detail-orientated, has construction knowledge, and has excellent communication skills. Terra’s ideal Project Administrative Assistant has a willingness to work in the office implementing and executing an organizational system for paperwork, tickets, invoices, and project filings. Terra’s Project Administrative Assistant is competent, helpful, reliable, and a team player. If selected to join us, you would be reporting to Terra’s Project Managers in the bulk and civil departments.

**A day in the life of a Project Administrative Assistant - roles and responsibilities**:

- Carries out a wide array of administrative tasks on various projects under the direction of the Project Managers
- Manages digital and hard copy filing for projects
- Creates, updates and revises company’s digital files for future project opportunities and follows up with clients for further documentation when necessary
- Creates, updates, revises information on Terra’s online-based construction software, HeavyJob (HCSS)
- Follows up with clients for missing document and submits RFI’s
- Gathers quotations for trucking, material, vendor, subcontractor, supplier costs for projects and continually assesses market unit rates
- Assists with verifying invoices
- Traffic Management Plans / BC 1 Call / project startup tasks
- Compiling and submitting Change Documents / Extra Work Order packages, tracking outstanding Change Orders / Change Documents /Extra Work Orders
- Sets-up, coordinates and records internal meetings between Superintendents, Project Managers, Estimators, Vice President and Executives
- Excel data entry
- Other tasks and duties as and when required

**Qualifications - what you bring to the organization**:

- You have previous administrative experience
- You have above-average knowledge of the construction industry and/or come with a construction background
- You have excellent organizational skills
- You have above-average computer skills and are comfortable using Microsoft Office and constructions software
- You are committed to being reliable and dedicated
- You are a team player

**Our “must haves” that make you great**
- You are organized and can adapt to differing administrative systems
- You enjoy working with others as part of a team but can be relied upon for independent work
- You are organized and proficient in gathering, collecting and organizing wide-varieties of information
- You are flexible, reliable and value stability
- You live locally in Vancouver, the Lower Mainland or Coquitlam area

**We offer**:

- A competitive salary
- Paid time off / Vacation
- RRSP matching
- Benefits package including medical, dental and disability
- Company events
- **NOTE**:_ _Only those applicants under consideration will be contacted. Please accept our utmost appreciation for your interest. We are an Equal Employment Opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, creed, age, sex, gender, sexual orientation, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions or any other classification protected by federal, provincial and local laws and ordinances. Reasonable accommodation is available for qualified individuals with disabilities, upon request. This Equal Employment Opportunity policy applies to all practices relating to recruitment and hiring, compensation, benefits, discipline, transfer, termination and all other terms and conditions of employment. While management is primarily responsible for seeing that w equal employment opportunity policies are implemented, you share in the responsibility for assuring that, by your personal actions, the policies are effective._

**Salary**: $40,000.00-$45,000.00 per year

**Benefits**:

- Company events
- Disability insurance
- Extend