Executive Assistant

We are looking for an **Executive Assistant** to join our team in Aurora

**About the opportunity**

Reporting to the Executive Director, the Executive Assistant performs a variety of administrative and clerical responsibilities to provide effective, efficient, and professional support to the office of the ED and Girls Inc. of York Region.

A full -time 35-hour permanent position
- $25/hr

**Key Accountabilities**:

- **Administration**_
- The primary point of contact for staff meetings including establishing and sending agendas, planning for future agendas, and ensuring appropriate communication in advance and follow-up from meetings, updating event calendars,
- Managing outside vendors such as but not limited to purchases, landlord, pest control, utilities, maintenance and tech support
- Collecting timesheets for ED approval and processing payroll in the Ceridian system
- Support and maintain in-house computer systems and technology, desktops, and peripherals. This includes purchasing, installation, maintenance, and upgrade of all hardware and equipment to ensuring information back-ups and optimal workstation performance
- Ensure operation of office equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
- Maintain all office supplies and all other front office requirements
- Program registrations, the database for participants and memberships,
- Assist with fundraising, securing auction prizes, receipts, dropping off request letters and picking up prizes.
- Track and manage petty cash
- Inventory of laptops and chrome books as well as other equipment used in the programs.
- Website updates (WordPress)
- Conduct research materials on various topics as requested by the ED
- Order office supplies and assists ED with vendor relations, as required.
- Collect and distribute daily mail
- Maintaining inventory and replenishing office materials such as printer supplies, paper, office supplies etc. and assisting in general maintenance of the office environment.

**Qualifications**:

- **Education & Experience**_
- College diploma in business administration or related area.
- Minimum three (3) to five (5) years of administrative support experience, preferably supporting senior/executive leadership. Board support and not-for-profit sector experience is a definite asset.
- **Knowledge, Skills & Abilities**_
- Working knowledge and understanding of a range of administrative and office procedures and office equipment.
- Excellent verbal and written communication and customer service skills, with the ability to effectively interact with, and prepare and proofread documents/materials for various audiences.
- Strong proofreading skills to detect and correct errors or ensure consistency in spelling, grammar, formatting or branding.
- Team-oriented self-starter with solid organizational skills, including the ability to manage multiple deliverables in a time-sensitive environment and maintain composure and effectiveness under pressure.
- Advanced proficiency with Microsoft Office Suite, Quick books, particularly Word, Excel, and PowerPoint. Strong internet and computer skills and familiarity with video conferencing platforms.
- High degree of discretion and initiative with an appreciation of, and commitment to confidentiality.
- Willingness and ability to learn new skills and adapt to changing environments and technology
- Other duties/projects as assigned for the overall benefit of GIYR.

Pay: $23.00-$25.00 per hour

**Benefits**:

- Casual dress
- On-site parking

Work Location: In person