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Shop/parts Administrator

3 weeks ago

Edmonton, Canada Oilking Services Inc. Full time

**Shop/Parts Administrator**

**Head Office**:Edmonton, Alberta
**Schedule**: Monday-Friday
**Employment Type**: Full-time
**Industry**: Trucking / Maintenance / Logistics
**Experience Level**: Intermediate

**About the Role**

If you thrive in a team-oriented workplace that challenges your skills, rewards innovation, and drives personal and professional growth then Oilking Services is looking for you

We are seeking a **highly organized and detail-oriented Shop Administrator** to join our maintenance team. In this role, you’ll be the backbone of shop operations — managing everything from purchase and work orders to inventory and communications between departments.

If you thrive in a fast-paced environment, enjoy keeping things organized, and have experience in mechanics shop or trucking admin work, we’d love to hear from you.

**What You'll Do**
- Source and order parts and consumables
- Create, receive, and track **purchase orders (POs)**:

- Audit pricing and monitor inventory levels
- Receive and maintain organization of inventory of **parts room**:

- Maintain and update **work orders** and **maintenance logs**:

- Provide mechanics with **equipment updates** and **schedules**:

- Support with **month-end reporting**, PO trackers, and admin tasks
- Assist with **quarterly inventory audits** and **equipment inspection reports**:
**What You Bring**
- 2+ years of experience in an **administrative role**, within a **mechanics** **shop or trucking environment**:

- Strong organizational skills and **attention to detail**:

- Proficiency in **Microsoft Office** (Excel, Word, Outlook)
- Familiarity with **Axon** or similar shop management software (an asset)
- Ability to work independently while supporting multiple departments
- Basic understanding of **truck maintenance** and **parts ordering**:

- Valid Class 5 drivers license a strong asset
- Reliable vehicle
- Willing to learn and adapt to changing priorities

**What we Offer**:

- Competitive salary and full benefits (health & dental)
- Supportive, safety-first company culture
- Opportunities for training and career advancement

**Additional Details**
- _Equipment and Maintenance integration is a growing part of this role in coordination with Operations_
- Opportunities to contribute to process improvements and system efficiencies

**Why Join Us?**
- Supportive and collaborative team environment
- Opportunity to grow with a stable and well-established company
- Make a real impact in keeping shop operations running smoothly

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Vision care

**Ready to apply?**
Submit your resume and a brief cover letter explaining why you’re a great fit for the Shop /Parts Administrator role.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Ability to commute/relocate:

- Edmonton, AB T6S 1B3: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- automotive or mechanical knowledge: 2 years (required)
- Service Advisor or parts/inventory: 2 years (preferred)

Work Location: In person