Facilities Coordinator

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.

**Your Opportunity**

We are currently seeking a highly motivated and proactive Facilities Coordinator to support office operations and provide high level front desk, administration, customer service support within our office located in Saskatoon.

**Your Key Responsibilities**
- Create a great first impression, and interface in a professional and positive manner while greeting clients and vendors both in person and over the phone including managing the visitor registration process.
- Anticipate the needs of guests to ensure their seamless and positive experience.
- Maintain visitor logbook and badges; issue visitor badges; check and maintain visitor badges.
- Answer phones and route calls as necessary, forwarding and screening calls.
- Assist employees with Boardroom bookings and Handle conference room scheduling.
- Develop and maintain strong, positive relationships with the office leadership and staff.
- Work with internal client groups to assess and resolve their office/facility-related needs. Ensure needs of local client group are being most effectively met.
- Maintaining confidentiality of records and ensuring document destruction as necessary.
- Managing off-site storage facilities and records management for all office locations.
- Support other regional/shared services special projects and activities when assigned.
- Manage third-party vendor contracted services as required.
- Achieve cost savings through maximizing utilization of suppliers, preferred vendors/contractors and identify additional efficiency opportunities.
- Ensure all site management and operations practices comply with Stantec standards.
- Office Safety & Security - liaise with building property management regarding issues/concerns, i.e., building entrance doors, parking lot lighting, vandalism, etc., monitor interior security access system and cameras, and replace equipment as required, maintenance and control of visitor records and distribution of building access cards, office keys, etc.
- Maintain and create secured files and databases for Facilities and Health, Safety, Security and Environmental (HSSE), includes security system, access card system, maintenance requests, and reports.
- Lead and assist with the onboarding of new employees, access cards, parking, and tours.
- Communicate HSSE initiatives and support messaging in their area of responsibility.
- Participate in regional OSEC/JHSC conference calls.
- Complete worksite inspections for the Saskatoon office.
- Participate as a member of the Emergency Response Team; assist to provide a safe and secure working environment.
- Collaborate with Social Committee to coordinate office social activities.
- May be required to sit on internal committees as office management representative.
- Help maintain operational accountability by tracking key metrics and preparing reports.
- Provide administrative support for the office leader's strategic initiatives and projects.
- Offer general administrative assistance to the office leader, including managing schedules, organizing meetings, and handling correspondence.
- Other duties, as assigned.

**Your Capabilities and Credentials**
- Strong leadership and team building skills.
- Excellent interpersonal, communication and organizational skills.
- Customer service centric approach to working with internal clients; superior client relationship management skills.
- Computer proficiency with MS Office.
- Proven clearly written and oral communication skills.
- Detail oriented with the ability to handle multiple processes and prioritize tasks.
- Enthusiastic demeanor, collaborative approach, and solutions oriented.
- Proven critical thinking and problem-solving skills.
- The ability to work well under pressure and take initiative.
- A positive, proactive attitude, high-energy level, flexibility, dependability, and willingness to learn new skills and be a team player.

**Education and Experience**

Minimum 5 years progressive administrative experience in a professional setting

Bachelor's degree/administration diploma or equivalent experience

Typical office environment working with computers and remaining sedentary for long periods of time.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

**About Stantec**

Stantec is a global leader in sustainable engineering, ar