Real Estate Coordinator

**Division**:
Procurement & Strategic Acquisition

**Important Notices & Amendments**:
PLEASE NOTE: In accordance with the Real Estate and Business Brokers Act, incumbents must surrender or forfeit their real estate license if applicable.

**About Us**:
Serving a diverse urban and rural population of more than 475,000, Niagara Region is focused on building a strong and prosperous Niagara. Working collaboratively with 12 local area municipalities and numerous community partners, the Region delivers a range of high quality programs and services to support and advance the well-being of individuals, families and communities within its boundaries. Nestled between the great lakes of Erie and Ontario, the Niagara peninsula features some of Canada’s most fertile agricultural land, the majesty of Niagara Falls and communities that are rich in both history and recreational and cultural opportunities. Niagara boasts dynamic modern cities, Canada’s most developed wine industry, a temperate climate, extraordinary theatre, and some of Ontario’s most breathtaking countryside. An international destination with easy access to its binational U.S. neighbour New York State, Niagara attracts over 14 million visitors annually, as well as a steady stream of new residents and businesses.

Please note that the Niagara Region requires that all newly hired employees are to be fully vaccinated against COVID-19 as a condition of being hired and provide proof of full vaccination, or provide proof of a bona fide medical or Human Rights Code exemption on a form issued from and approved by Niagara Region.

**Job Summary**:
Reporting to the Manager Real Estate, the Real Estate Coordinator is responsible for coordinating and assisting in the management of Real Property interests of the Region

**Education**:

- Post-secondary degree or diploma in Business, Administration, Geography, Planning or related field; an equivalent approved combination or education and experience may be considered.

**Knowledge**:

- Minimum 2 years real estate experience (market conditions, negotiation, property management, legal, planning, finance), in a municipal setting.
- RWA designation or working towards it with the International Right-of-Way Association or accreditation with the Appraisal Institute of Canada.
- Property appraisal practices and principles, real estate acquisition, lease and license Knowledge of the theory and principles of market conditions and assessment, land use, zoning and building codes.
- Exposure to the Land Titles and Registry system, Residential Tenancies Act, Expropriation Act, Environmental Assessment Act, Real Estate Law, Occupational Health and Safety regulations is preferred.
- A solid understanding of the Ontario Building Code

**Responsibilities**:
**_ Negotiate and Recommend (35%)_**:

- Executes lease and license agreement management of municipal real property, preparing estimates, performing inspections, researching inquiries, and preparing legal agreements, while working with client departments.
- Reviews client group requests for building and/or land requirements
- Advises on pertinent information on property matters, reviewing draft documents prepared by the owner’s legal counsel and/or the Regional Solicitor's Office, and assisting in finalizing of various property matters.
- Recommends critical path analysis for property delivery, setting objectives, prioritizing and setting tasks, and monitoring land acquisition budgets for individual projects
- Provides the client groups expertise in leasing and license agreements
- Negotiates with property owners, their agents, or solicitors, affecting offers and entitlements for the lease or license agreements
- Prepare detailed reports and recommendations for Committees and Council in accordance with regional by-laws.
- Providing closing budget costs to client groups

**_ Research and Investigate (35%)_**:

- Researches, inspects, appraises, negotiates, and makes recommendations for the acquisition of licenses of occupation, leases and renewals in order to protect, preserve and upgrade the Regional Real property assets.
- Assists in property inspections to investigate the requirement for Regional use, examining and interpreting technical drawings and suggesting alternatives to the proposed construction and/or space planning

**_Consultation and Coordination (30%)_**:

- Prepares legal forms, arranging for their execution by all parties.
- Drafts various agreements (Lease, License, extensions/amending, renewals)
- Tracks and coordinates all renewals and terms of conditions of agreements
- Assists with the coordination of utilities as required
- Assists in the preparation of tender documents and specifications, attending tender openings as required.

**_ Reviews assessment notices, and appeals to the Assessment Review Court, resolving questionable assessments on Regional properties._**:

- Advises the Assessment Office of changes or revisions to Regional properties, seeking r