Program Assistant

2 weeks ago

Surrey, Canada DIVERSEcity Community Resources Society Full time

**Program Assistant - HIPPY Plus/SMART**:
DIVERSEcity Community Resources Society Surrey, British Columbia

The program hires mothers as Home Visitors who were clients in HIPPY program before, this opportunity offers an on-the-job workplace training, goal setting and job-search support to transition to other jobs and/or higher education. Home Visitors also gain valuable Canadian work experience, which is vital to take the next step in their career.

**Key Responsibilities**:

- Supporting program coordinator in Processing client referrals;
- Updating and maintaining client wait lists;
- Ensuring files are up to date including record keeping of HIPPY program such as registrations, clients bus tickets tracking, among other record keeping;
- Administrative tasks including staff Timesheets, expense claims, monitoring, purchasing supplies, data entry, update documents, among other administrative tasks assisted by the manager.
- Performs clerical functions such as photocopying, scanning and faxing
- Program supplies inventories and performing all administrative duties.
- Promotes public awareness and support for HIPPY program.
- Maintains in-depth knowledge of HIPPY and all other DIVERSEcity programs to provide general information to the HIPPY clients and the public as necessary;
- Supports the planning and execution of program events, and training sessions by scheduling meetings, creating presentation materials, tracking attendance, and supporting team members to create content.
- Other duties as required.
- Post-secondary training in Office Administration, Minimum 2-years’ experience in an office environment, or equivalent combination of training and/or experience.
- Experience with HIPPY program and curriculum is an asset.
- Exceptional written and oral English language communication skills;
- Computer and internet skills, including entire Microsoft Office Suite (Word, Excel, MS Teams), iCare and other databases
- Minimum 50 WPM, typing speed;
- Second language (Spanish, Arabic, Kurdish, Urdu, Farsi, or Tigrinya) an asset;
- Ability to work independently and collaboratively in a dynamic group environment

This position requires union membership. A Criminal Record Check is a requirement of employment.

**APPLICATION REQUIREMENTS**:
**ADDITIONAL INFORMATION**:
**About DIVERSEcity**

We thank all applicants for their interest in this opportunity; however, only those selected for an interview will be contacted.

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