Student Recruitment and Admissions Coordinator

**Ashwood Glen School — Burlington, ON**:

- Full-Time | On-Site_

Ashwood Glen is a growing Montessori and IB World School dedicated to academic excellence, global citizenship, and exceptional student experience. We are seeking a highly motivated, strategic, and relationship-driven **Student Recruitment & Admissions Coordinator** to support the school’s enrollment growth, admissions operations, and marketing initiatives.

**Key Responsibilities**

**1. Student Recruitment & Outreach**

**Proactive Outreach & Relationship Building**
- Initiate and maintain personalized communication with prospective families to build strong relationships and increase conversions.
- Proactively develop partnerships with education agents, consultants, feeder schools, and community organizations to expand Ashwood Glen’s market reach.
- Lead and participate in local recruitment initiatives, including education fairs, virtual sessions, and targeted outreach campaigns.
- Actively contribute to meeting annual enrollment targets and supporting retention of new applicants.
- Engage faculty, staff, and current students as ambassadors during recruitment events and initiatives.

**Recruitment Strategy & Planning**
- Develop research-informed recruitment strategies aligned with Ashwood Glen’s enrollment goals.
- Analyze enrollment trends, forecasting needs, conversion rates, and pipeline health to guide strategic decisions.
- Conduct market research to identify new opportunities, partnerships, or regions to support future growth.
- Plan, budget, execute, and evaluate recruitment activities and events.

**2. Admissions Management & Operations**

**Application Processing & Family Experience**
- Serve as a primary contact for inquiries, registration, re-registration, and general admissions questions.
- Ensure every prospective family receives a warm, seamless, and professional admissions experience.
- Liaise with Academic Leads to schedule and coordinate student assessments as part of the admissions process.
- Track assessment outcomes and ensure results are entered into the admissions database accurately.
- Prepare all admissions correspondence, including offer letters, decision letters and follow-up communication.

**System & Data Management**
- Maintain accurate, up-to-date applicant records in school’s Student Information System.
- Run data queries and produce regular and ad hoc enrollment reports, conversion rates, trend analyses, and event tracking.
- Track all admissions documents, communications, and interactions to ensure compliance and accuracy.

**Event Coordination**
- Organize admissions-related events such as Open Houses, Orientation Days, Information Sessions, alumni receptions, and recruitment fairs.
- Manage logistics, staffing, communications, and follow-up to ensure high-quality event execution.

**3. Communications, Marketing & Promotion**

**Marketing Collaboration**
- Work closely with the Marketing Coordinator to create compelling recruitment content, including promotional videos, brochures, digital ads, and social media campaigns.
- Support storytelling that highlights Ashwood Glen’s Montessori and IB programs, student success pathways, school culture, and community values.

**Content Creation & Digital Engagement**
- Manage admissions-related social media channels and create engaging, audience-focused content to strengthen Ashwood Glen’s online presence.
- Write and contribute to blogs, monthly newsletters, and other long-form content that supports recruitment and community engagement.
- Collaborate with the Marketing Coordinator to develop parent communication plans, promotional materials, and program highlights.

**4. Events & Community Engagement**

**Community involvement and Partnerships**
- Identify and pursue opportunities to **collaborate with local businesses, community organizations, and partners** to enhance Ashwood Glen’s visibility and recruitment pipeline.
- Attend community events, business networking sessions, and educational fairs—often alongside the School Director—to represent Ashwood Glen professionally and confidently.
- Build meaningful relationships with local leaders, organizations, and service providers that can support outreach, marketing, and student recruitment efforts.
- Serve as an ambassador for Ashwood Glen, ensuring consistent, positive, and brand-aligned representation in all community-facing activities.

**5. Administrative Responsibilities**
- Support the effective and efficient daily operation of all school office and administrative functions.
- Provide administrative support for school events, activities, and academic field trips, including logistics and family communication.
- Maintain and organize shared school Google folders and documentation for the Main Office and Leadership Team.
- Occasionally make school-related purchases during working hours and support scheduling of additional duties, including late shifts, morning duties, or meetings.

**Position Requirements**

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