Accounts Payable Clerk/office Administrator

**Company Background**

Donald’s Fine Foods is a family-owned business and has operated for over 30 years. We are a specialty meat processing and distribution company spanning six plants in Alberta, British Columbia and Saskatchewan, serving both domestic and international markets.

**Company Values**
- **Integrity** - Do the right thing in all circumstances. Honesty and transparency in everything we do.
- **Ethical** - Always moving forward with a respectful, fair and equitable approach, promoting sustainable practices.
- **Creativity** - Pursue and achieve innovation with passion, purpose, ingenuity and curiosity.
- **Responsibility** - Be accountable for all our actions, decisions, and results.
- **Community** - Foster a sense of community both within the company and external stakeholders, through engagement, collaboration, and support.

**Brief Job Description**

The Accounts Payable Clerk/Office Administrator is responsible for processing high volume of accounts payable transactions and is also responsible for the reception and office administration functions for the site.

**Responsibilities**

INVOICE VERIFICATION / PROCESSING
- Ensures invoices have matching purchase orders and packing slips.
- Ensures any employee expense claims have proper authorization and are in compliance with the Company’s expense claim policy.
- Obtains necessary authorizations and verify invoices have account /cost center codes correctly filled out by department managers.
- Processes accounts payable invoices into the AP sub-ledger including inputting, and coding timely.
- Enters any direct charges from the bank, ie. Lease payment, credit card payments, pre-authorized payments, as provided by the Chief Financial Officer or Assistant Controller.

PAYMENT PROCESSING
- Processes weekly cheque runs and any required rush payment requests, including the preparation of payment registers, and the distribution of cheques.
- Monitors any discount opportunities by managing the supplier payment terms.
- Verifies accuracy of vendor accounts by reconciling monthly statements and related transactions.

MONTH END PROCESSING
- Ensures all AP entries are completed by no later than the 2nd business day of every month.
- Reconciles A/P sub-ledger to general ledger accounts at month-end.
- Assists with accrual preparation.

OFFICE ADMINISTRATION
- Manages incoming calls and transfer calls accordingly including managing the paging system.
- Greets guests in friendly and professional manner on the phone and in person.
- Maintains office file systems.
- Supports employee time and attendance functions.
- Ensures proper sign in and sign out of all visitors.
- Coordinates outgoing courier packages.
- Picks up and distributes incoming mail daily; and stamp outgoing mail daily.
- Other duties and/or projects as required.

**Position Requirements & Skills**
- 2+ years of accounts payable experience.
- Ability to multi-task for large volume of transactions.
- Ability to work independently and in a team environment.
- Friendly and professional demeanor.
- Excellent communication skills - written / verbal.
- Strong organizational skills and high attention to detail.

**Physical Requirements**
- Sitting and standing for extended periods of time.
- Typically works Monday to Friday 8:00 am to 5:00pm with some weekend requirements.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Dental care
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

**Experience**:

- vendor management: 1 year (preferred)
- Accounts payable: 1 year (preferred)

Work Location: In person