Accounts Payable Clerk

Longo’s is committed to fostering a diverse and inclusive environment where team members have a place to grow and pursue excellence, have the latitude to take ownership of their careers and the support and encouragement necessary to be the best they can throughout their career. We are a Canadian, family operated food retailer which has grown and prospered since 1956. Our team members are dedicated to exceeding customer expectations by offering the best food experience to every customer, every time. It is through such commitment that Longo’s now operates over 36 stores within the GTA along with Grocery Gateway; our online grocery delivery service, is celebrating 65 years of business and is continuing to grow

Do you have experience as an Accounts Payable Clerk?

Do you have a passion for Accounting?

Why not join us?

**Position**:Accounts Payable Clerk

**Job Overview**:
This position is primarily responsible for the timely and accurate sorting of incoming vendor invoices and related documentation. This position will perform accounts payable and clerical duties related to the efficient, timely and accurate processing of accounts payable transactions. This role is critical to the timely processing and payment of vendor invoices and archiving of all vendor documentation for storage and retrieval purposes.

**Accountabilities**:
**Retrieving and sorting all incoming mail**:

- Gather incoming mail addressed to the Finance/Accounts Payable department from all sources including the mailroom, Distribution Centre and Production Facility
- Open all mail bags and sort the contents by document type
- Match invoices to related receiving documents for those sent directly to the Support Centre by vendors

**Process and Validate Accounting Transactions**:

- Match invoices with packing slip and Purchase Order (PO) receipts and process into system.
- Enter and upload manual invoices into system.
- Process RTVs and Credit Memos.
- Manage the invoice scanning process for vendors on this tool (CP1), resolve and validate discrepancies
- Liaise with external suppliers and internal departments as required to resolve issues

**File and/or retrieve all required documentation (paper document storage)**:

- Accurately file and label invoices and storage boxes accordingly on a quarterly basis
- Retrieve packing slips and invoices as required by the business
- Act as a back up to the Accounts Payable team by entering and posting into Oracle/Gold, as required
- Manage and execute paper document destruction schedule
- Maintain paper documentation in the filing cabinets and storage room by assigning the appropriate destruction date stamps based on internal policy and retention duration requirements
- Assist the AP Manager with execution of the destruction of paper documents as per the retention/destruction policy

**Knowledge, Skills & Competencies**:

- High School Diploma or equivalent
- Understanding of general office duties and office equipment in a highly automated environment
- Previous experience with a high-volume of paperwork, fast-paced and time-sensitive work environment
- Strong customer service focus
- Exceptional attention to detail
- Excellent organization skills - ability to manage multiple projects and priorities within deadlines
- Problem-solving skills to resolve issues and reconcile information from various sources
- Strong computer skills - Word, Excel, PowerPoint, Outlook
- Excellent written and verbal communication skills with ability to effectively communicate with all levels of the organization
- Ability to multi-task, navigate between multiple systems and adapt to change in a fast-paced office environment

**Working Conditions**:

- Work is performed in a standard office environment with participation in meetings, conference calls etc.
- Ability to manage multiple projects and changing priorities with tight deadlines.
- Work involves extended periods of moderate sensory effort as applicable to an automated and electronically integrated work environment.
- Work involves sitting for long periods of time (while processing invoices) and daily carrying/filing of invoice batches.

Longo’s is committed to providing accommodations for people with disabilities throughout the recruitment process and, upon request, will work with qualified job applicants to provide suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.

Note: A qualified job applicant with a disability is one who possesses the required skills, education, experience and training and who can, with reasonable accommodation, perform the essential functions of the position applied for.

If you require accommodation, please contact the Human Resources Coordinator at: