Admissions Officer

Staff - Non Union
Job Category
M&P - AAPS
Job Profile
AAPS Salaried - Student Management, Level A
Job Title
Admissions Officer
Department
Admissions & Recruitment | Teacher Education Office | Faculty of Education
Compensation Range
$5,365.42 - $7,709.92 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End Date
November 30, 2024
**Note**: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
Jan 31, 2026
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Description Summary
Organizational Status
Reports to the Manager, Admissions & Recruitment in the Teacher Education Office. Regular interaction with the Associate Dean, Teacher Education, Director, TEO, as well as Program Advisors, Department Heads, UBC Enrolment Services, other campus offices, and the Ministry of Education Teacher Certification Branch. Represents the Faculty of Education at applicable conferences, seminars, workshops and student orientations. Provides work direction to clerical admissions staff.
Work Performed
Admissions & Advising (80%)
Provides pre
- and post-admission advising for applicants and newly admitted students.
Resolves general and complex cases with respect to all admissions functions. Consults with Manager, Admissions & Recruitment in regard to problematic cases if necessary.
Provides input when requested as to transfer credit assessment.
Shared responsibility to evaluate effectiveness of online admissions process, identify problems/concerns and problem solve with Enrolment Services. Plans, develops and improves the admissions functions for BEd program.
Acts as a resource person for the University, the Faculty and other agencies, including the Ministry of Education Teacher Regulation Branch and the public by providing information on admission procedures and criteria for BEd program options.
Acts as an Admissions liaison for the Faculty with other Faculties on campus.
Engages in reflection on implications of admissions policies and procedures with the admissions team. Notes trends in admissions and frames researchable questions. Collects data, analyses and reports on research questions. A major focus is increasing enrolment for underrepresented groups.
Additional responsibilities as assigned by Manager, Admissions & Recruitment, Associate Dean or Director.
Performs other admissions related tasks as required.
Recruitment (20%)
Plans collaboratively and takes part in recruiting sessions with potential applicants to the teacher education program.
Works in collaboration with the academic departments to make recommendations to Associate Dean, Teacher Education regarding changes in admissions policies.
Shared responsibility to revise and edit admission materials, assign work to admissions clerical staff.
Consequence of Error/Judgement
Supervision Received
Works collaboratively and also independently in assigned areas of responsibility under the direction of the Manager of Admissions and Recruitment. Work is reviewed for quality and interpretation of admission criteria and overall effectiveness of admission decisions.
Supervision Given
Provides day-to-day work direction to clerical admissions support staff.
Minimum Qualifications
- Willingness to respect diverse perspectives, including perspectives in conflict with one's own
- Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications
Undergraduate degree in a relevant discipline. Minimum of one to two years of related experience or the equivalent combination of education and experience. Related experience in a student services or admissions setting preferred. Proven advising experience. Basic experience with credential assessment methodology and educational systems necessary and experience with international credential assessment and educational systems preferred. Knowledge of university and departmental admissions policies and procedures preferred. Proficient computer experience required. - Effective oral and written communication, interpersonal skills, and organizational and time management skills.
- Ability to exercise tact, discretion and judgement.
- Ability to be thorough, accurate and have a high level of attention to detail.
- Ability to prioritiz