Administrative Assistant

2 weeks ago

Toronto, Canada Taqqut Productions Full time

**TAQQUT PRODUCTIONS INC.** is an Inuit-owned film production company located in Iqaluit, Nunavut and Toronto, Ontario. Our films have screened at festivals in eighteen countries and have won over twenty international awards. With its film and television projects, Taqqut has established itself as an innovative leader in Northern youth and children’s productions and aims to preserve the rich storytelling culture of Inuit and the North.

We are seeking a highly organized **Administrative Assistant**. This position reports to the line producer and the studio owners. You will be responsible for assisting the day-to-day management of the production activities.

This position is an **in-office role** that offers a 35-hour work week. We offer a mix of Nunavut and Ontario paid holidays and a work environment that is fun and vibrant, with great development opportunities.

**Responsibilities**
- Assists Managers in maintaining all production and development contracts.
- Assist with Film Festival submissions.
- General administrative tasks, such as scanning and/or couriering documents, scheduling internal and external meetings and coding invoices.
- Running office social events.
- Generate charts, slideshows and lists as needed for Production Manager; confidence with Google Sheets is an asset.
- Liaising with consultants on scripts and translations.
- Assisting with shooting photographs, video, and/or organizing talent.
- Ensure all depts. (Legal, Business Affairs) have all necessary support documents.
- Arranging meetings with internal and external partners.
- Maintaining the office and staff accommodations; Ordering office supplies and equipment, as needed; Ordering food for lunches, as needed.
- Booking flights, hotels, airbnbs, as needed, assisting colleagues with business travel.
- Audio recording coordination.
- Representing the company and organizing staff and public events, conferences, and meetings.
- Managing the company’s social media accounts.
- Other administrative duties as needed.

**Requirements**:

- Post-secondary degree or diploma in media production, or relevant experience, preferred.
- Experience in a similar role.
- Strong knowledge of and experience in organisation, business, and the technical requirements of productions in a studio.
- Keen attention to detail.
- Must be highly organized, detail-oriented with strong written and verbal communication skills.
- Ability to work effectively under pressure in a demanding environment.
- Proficient in Excel is required.

Expected hours: 35 per week

Schedule:

- Monday to Friday

Application question(s):

- What is your salary expectation?

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person

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