Wedding and Events Coordinator

2 weeks ago

Indian Harbour, Canada Oceanstone Seaside Resort and Spa Full time

**About Us**:
Nestled along Nova Scotia's stunning coastline, Oceanstone Resort and Spa is a premier destination for weddings, events, and unforgettable getaways. Our dedicated team is passionate about creating extraordinary experiences for our guests. We’re seeking a talented **Wedding and Events Coordinator** to join us and bring client visions to life.

**Role Overview**:
As the **Wedding and Events Coordinator**, you will play a pivotal role in planning and executing weddings, corporate events, social gatherings, and catering services. You’ll ensure each event runs smoothly, while providing outstanding service to clients from start to finish.

**Key Responsibilities**:

- Collaborate with clients to determine event objectives, themes, and budgets.
- Plan and execute weddings, corporate meetings, social gatherings, and catering needs from conception to completion.
- Manage logistics, including venue selection, transportation, and guest accommodations.
- Provide exceptional customer service by addressing inquiries and concerns promptly.
- Monitor and handle inquiry calls, providing client proposals in line with established policies and procedures.
- Communicate effectively with all stakeholders throughout the planning process.
- Oversee function room setups prior to guest arrivals to ensure compliance with client requirements and resort standards.
- Welcome group contacts upon arrival and ensure guest satisfaction throughout events.
- Maintain organized client files, contracts, and detailed event records.
- Conduct post-event evaluations to gather feedback and identify areas for improvement.

**Education and Experience**:

- Proven experience in event planning or coordination within the hospitality industry.
- Strong background in customer service, with a focus on guest satisfaction.
- Excellent organizational skills, with the ability to manage multiple projects simultaneously.
- Proficient negotiation skills to secure favorable terms with vendors.
- Some college coursework, plus 1-2 years of sales or catering-related experience in the hospitality industry.
- Strong verbal and written communication skills for professional client and team interactions.

**What We Offer**:

- Competitive health and wellness plan.
- Transportation allowance.
- A picturesque, inspiring workplace by the ocean.
- A supportive and collaborative team environment.
- Opportunities for professional growth and development.

Pay: $15.20-$34.99 per hour

**Benefits**:

- Dental care
- Extended health care
- On-site parking

Flexible language requirement:

- French not required

Work Location: In person

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