Administrative Specialist

4 days ago

Peterborough, Canada The Hadden and Sands Team Full time

**Overview**

**Duties**
- Manage real estate listings, closings and leads from beginning to end.
- Provide clerical support, including filing documents and maintaining organized records.
- Assist in proofreading documents to ensure clarity and correctness.
- Utilize Google Suite for document creation, spreadsheets, and presentations.
- Manage and nurture leads through our CRM.
- Create listing packages for clients with high attention to detail.
- Organize and manage leads across multiple communication channels.
- Coordinate schedules and manage appointments for team members.
- Maintain office supplies inventory and assist with ordering when necessary.
- Support various administrative tasks as assigned by management.

**Qualifications**
- 5+ years experience in administrative or similar role.
- University Degree not require, but is an asset.
- Experience with process improvement and/or management an asset.
- Real estate experience an asset.
- Proven experience in an administrative role or similar position is preferred.
- Proficiency in data entry and clerical tasks with a strong attention to detail.
- Experience using CRMs to mange leads and communications
- Experience using design programs such as Canva.
- Excellent phone etiquette and customer support skills are required.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Ability to work independently as well as part of a team in a fast-paced environment.
- A proactive approach to problem-solving and willingness to learn new skills.
- Quick-learner and able to adapt to rapidly shifting environments

Pay: $50,000.00-$65,000.00 per year

**Benefits**:

- Extended health care
- Paid time off

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday
- On call
- Weekends as needed

Ability to commute/relocate:

- Peterborough, ON K9H 2L1: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (required)

**Experience**:

- Administrative: 5 years (preferred)

**Language**:

- English (required)

**Location**:

- Peterborough, ON K9H 2L1 (preferred)

Work Location: In person

Expected start date: 2025-01-13

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