Administrative Assistant

5 days ago

Kahnawake, Canada Kahnawake Education Center Full time

**Position Summary**

The main purpose of the Administrative Assistant role is to provide administrative and secretarial support to the office of the Principal.

**Key Responsibilities**

**Responsibility 1: Administrative Support of the Principal**
- To provide administrative support to the Principal.
- To act as a main contact person, organize, prioritize and coordinate schedules, contacts and activities on behalf of the Principal.
- To ensure the Principal is provided with up-to-date information from staff within the organization.
- To initiate and prepare correspondence for the Principal as well as to handle all photocopy and fax requests, purchase orders, tracking, account coding, etc.
- To participate in various meetings, briefings, committees, sub-committees and workshops as requested.

**Responsibility 2: Communication**
- To produce and distribute any communication pieces required by the Principal.
- To assist in the design and implementation of communication strategies and products as requested.
- To provide assistance in the writing of press releases, public service announcements and any other media releases.

**Responsibility 3**:**Secretarial Support of the Department**
- To prepare agendas and schedule presentations for meetings as requested.
- To coordinate and act as recording secretary at meetings and to transcribe, review, edit and ensure the distribution of meeting minutes within 72 hours of meeting completion.
- To complete preparation and packaging of the supporting documentation within the pre-established timeframe.

**Skill & Competency Requirements**

**Core Competencies**:
The necessary core competencies for this position include:

- Strong Interpersonal skills
- Exceptional time management and organizational skills
- Confidentiality and integrity
- Ability to meet numerous deadlines and multitask effectively
- Professionalism and high ethics standards

**Technical Competencies**:
Required technical competencies for this position include:

- Superior oral and written communication skills
- A strong knowledge of computer systems including word processing, desktop publishing and use of the internet

**Education, Knowledge & Experience**
- DEC (Diplome d’Etude Collegiales) in Office Systems Management or Equivalent Discipline with three (3) years related experience OR Vocational Diploma in Office Systems Management with two (2) years related experience OR Ten (10) Years Related Administrative Experience
- A strong knowledge and/or experience in strategic planning exercises and communications planning.
- The ability to speak Kanien’ke:ha and French is an asset.

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