Information Management Analyst

3 days ago

Ottawa, Canada Canada Council for the Arts | Conseil des arts du Canada Full time

About the Role

Under the direction of the Lead, IM Client Services, the Information Management Analyst:

- is responsible for the implementation of federal guidelines for records management for all aspects of the Canada Council business operations;
- manages the Council’s information holdings according to legislative policies that govern its maintenance and protection;
- facilitates the right of access to the Council’s records;
- responsible for the Canada Council's Information management classification system;
- develops and implements records and information management policies, guidelines and procedures;
- reviews and updates the library services, information architecture and lifecycle management in accordance with Library and Archives Canada (LAC) standards and policies;
- manages the retention of information holdings to the control of LAC;
- coordinates project delivery;
- responsible for the conservation quality standards practices to preserve the Council’s history;
- assesses information management needs;
- performs other related duties.

Education
- University degree or equivalent work experience and specialized training in the field of records and information management.

Experience
- 5 or more years of experience directly related with the principal responsibilities of the position.
- Experience in the management of information systems in alignment with Council’s business processes, IM best practices and, related legislation and directives.

Knowledge
- In-depth knowledge of Library and Archives Act and the Multi-Institutional Disposition Authority (MIDA) as well as Treasury Board policies and procedures related to the administration of documents in a government setting.
- In-depth knowledge and expertise of classification systems, evolving issues and trends knowledge of records and information management and conservation techniques.
- Knowledge of the _Access to Information Act _and the _Privacy Act _and other related government regulations, laws and acts governing information holdings.

Skills & Competencies
- The ability to interpret policies and legislative requirements.
- Solid understanding of Microsoft SharePoint Online (SPO), including the configuration of SPO libraries, related information architecture and access controls.
- Ability to deliver information management training for the EDRMS and Intranet systems.
- Ability to draft sensitive and complex reports.
- Solid organizational skills, tact, judgment, multi -tasking and problem-solving skills.
- Excellent communication skills as well as strong client service skills.

Bilingual Requirements

This position requires the use of both official languages. Second official language requirements:

- An intermediate level in reading comprehension (**B**)
- An intermediate level in writing (**B**)
- An intermediate level in oral (**B**)

Pay: $73,300.00-$86,298.00 per year

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Ottawa, ON K2P 1L4

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