Project Coordinator

Inspiring People - Impactful Experiences

If there was one common theme to describe what our team members get from a career with Envista Forensics, it’s: An Experience. Envista prides itself on being _One Company/One Team_.

Forensic Consulting relies on scientific principles to investigate all types of failures impacting service, people, and business production— from minor to catastrophic. It’s our job to analyze and determine why it happened.

We’re always looking for great professionals, in all disciplines and locations - contact us for more information about other opportunities.

We’re looking for someone who:

- _ Is Passionate._ You have a genuine passion to problem solve.
- _ Is motivated and cultivates innovation._ You’re driven to be the very best. You challenge yourself to grow and learn every day and are encouraged by other team members.
- _ Is collaborative._ You’re excited to work with others throughout a global organization to help foster a superior workplace and culture. You are constantly thinking of new ways to make Envista successful.
- _ Wants to make an impact to drive results. _You’re looking to do amazing work. You’re all about helping our clients both internally and externally.
- _ Operates with integrity and instills trust. _You always conduct yourself with honesty and operate ethically in everything you do.

**Job Description**:
SUMMARY OF JOB PURPOSE:
The Project Coordinator provides administrative support and processing throughout the entire lifecycle of a project as well as provides support in office coordination of our Calgary Envista office. This includes, but is not limited to: assignment setups, client and expert updates, confirming invoice instructions, running conflict checks, time entry and updates, client portal updates, proforma reviews and WIP coordination, file closures, and creation of templates. Also included would be office management of office supplies, equipment maintenance, and ensuring the office environment is organized and efficient, maintaining and updating office records, databases, and filing systems, greeting visitors, handling inquiries, providing general support to clients and staff, supporting various projects by coordinating tasks, and assisting with evidence coordination and warehouse management.

PRIMARY JOB RESPONSIBILITIES:

- Partners with experts, and leadership to ensure high levels of customer satisfaction and efficient delivery of services.

- Handles consultant logistics, to include initial onboarding coordination, equipment distribution, and travel. - At the direction of management, assists with consultant concierge items, including but not limited to: expert time and expense entry, milestone entry, note updates, client updates, etc.
- Works closely with team members across Operations (Billing, Licensing, IT, etc.) as well as the organization to ensure top notch service for both internal and external clients from the initial client contact and assignment submission through to file completion and closure.
- Provides backfill support for other regional operations roles as needed for overflow work or PTO.
- Completes quarterly training as assigned or approved by supervisor. Maintains established relationships with current clients and consultants.
- Maintains the confidentiality of proprietary and sensitive information, exercising sound judgment and discretion in any disclosure of information related to Envista Forensics and its endeavors.
- Adheres to all applicable federal, state, and local laws and applicable regulations and standards.
- Performs other duties as assigned.

Required Skills/Abilities/Experience:

- 2 + years’ experience in business administrative and/or basic customer service experience in an office environment preferred.
- Demonstrated capabilities as a highly effective communicator.
- Critical thinking, time management, and organizational skills.
- Excellent interpersonal and customer service skills.
- Ability to multi-task, work independently and/or within a team, paying attention to details and meeting deadlines.
- Exemplary time management, prioritization skills and attention to detail.
- Demonstrates thorough skill set in a variety of office software, including Adobe, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint, etc).
- Identifies and actions ideas, issues and opportunities, escalates as appropriate.
- Excellent transcription and keyboarding skills, with a focus on speed and accuracy.
- Teamwork, compassion, and respect toward others, in keeping with our 5 Guiding Principles, as well as integrity, accountability and adherence to standards of ethical behavior and professional conduct, and open and honest communication.
- Basic understanding of financial concepts, including WIP, AR, Cash Cycle,etc.
- Ability to self-initiate and create momentum with partial guidance or information.
- Commitment to continuous improvement and professional development.

Education:

- BA or BS degree /diploma in busin