Project Coordinator

Grand River Conservation Authority (GRCA) has an international reputation for excellence in managing the natural resources of the largest inland river system in southern Ontario.

Encompassing approximately 6,800 square kilometres, the Grand River watershed has a population of almost one million people in 39 municipalities and two First Nations. Designated as a Canadian Heritage River, the Grand River and its major tributaries boast many outstanding human heritage features and excellent recreational opportunities. The GRCA is committed to environmental protection by delivering services that ensure the well-being of the environment and its inhabitants.

General Accountabilities

Reporting to the Project Supervisor in the Central Services Department, the Project Coordinator undertakes and supports the implementation and coordination of renovation, construction and maintenance projects on GRCA properties and infrastructure including roads, trails, drainage, buildings, utilities (water, hydro, septic) etc.; provides support for GRCA operations; prepare reports for project endorsement and approval; and supports the GRCA’s asset management plan.

Specific Accountabilities

1. Coordinates renovation, construction and maintenance projects including the development, administration, and oversight of technical contracts with consultants and contractors.

2. Assist with the preparation, oversight and reporting of project budgets and schedules on multiple projects simultaneously.

3. Oversee the work of consultants and contractors including providing direction, coordination, review and approval of submittals, review and accept work, recommend payments, negotiate extra work and disputes on projects as assigned.

4. Assists in the preparation and maintenance of the Five Year Capital & Maintenance Plan for GRCA facilities and infrastructure (excluding water management infrastructure).

5. Supports the GRCA Asset Management Plan for facilities and infrastructure (excluding water management infrastructure).

6. Assists with updating and maintaining infrastructure drawings, manuals, and warranties ensuring accurate and proper documentation/recordkeeping.

7. Assist and complete the procurement for goods and services in a public procurement environment (quotes, tenders, proposals, pre-qualifications, etc) and administer contracts as required.

8. Assist with developing and maintaining GRCA templates and resources such as procurement, contracts, Health and Safety procedures, guidelines, inspections, documentation, project management resources, etc.

9. Assists in the preparation and review of technical reports including board reports, management plans and business plans.

10. Coordinate and document meetings with stakeholders, contractors and consultants.

11. Ensure compliance with all applicable policies, procedures and legislation with special emphasis on health and safety and hazard mitigation measures.

12. Coordinate and conduct technical investigations to assist in developing project scope, and prepare cost estimates.

13. Organizational and problem solving skills to coordinate requirements with staff and stakeholders, prioritize, communicate and plan work within timelines.

14. Communicates with internal and external stakeholders to successfully complete GRCA projects.

Technical Accountabilities

1. College diploma in Architectural, Construction, Project Management, or Engineering Sciences plus a professional designation in a related field.

2. Minimum of three (3) years’ related experience in construction, building rehabilitation/renovation or maintenance involving the development of designs, plans and specifications and contract administration.

3. Demonstrated knowledge of design, architectural, civil, mechanical, electrical, buildings, landscape and general construction practices.

4. Knowledge and experience with contract law as it relates to construction and maintenance.

5. Strong project coordination skills with demonstrated experience with procurement, contract management, time management, project planning, organization and agreements.

6. Demonstrated knowledge of relevant legislation including, but not limited to, the Occupational Health and Safety Act, Construction Act, Accessibility for Ontarians with Disabilities Act, and related regulations and the Highway Traffic Act.

7. Demonstrated analytical, research and report writing skills.

8. Computer proficiency in Word, Excel, databases, PowerPoint, and GIS. Working knowledge of AutoCAD is beneficial.

9. Excellent interpersonal skills with the ability to work effectively with staff, stakeholders, consultants, and contractors.

10. Effective problem-solving, collaboration and negotiation skills.

11. Excellent written communication skills with demonstrated ability to prepare correspondence, technical reports, and other documents. Experience with procurement and contract administration.

12. Strong verbal communication skills with experience presenting in