Office Administrator

2 weeks ago

Etobicoke, Canada Rick Davis Promotions Inc. Full time

The Office Administrator position over sees a dynamic task list with involvement answering phones, office organization, assisting the Executive Director, A/P and A/R with assistance from the controller. This is an exciting role with abundant room for strategy and creativity.

The Front Desk person works with multiple stakeholders, reporting directly to the Executive Director and the Controller to ensure phones, general office tasks, payables, receivables, employee on-borading and communication are running smoothly. Due to its high level of exposure across the organization a high degree of maturity and professionalism is required, as well as effective communication skills (written and verbal).

**Responsibilities**

Key responsibilities include:

- Event assistance - contributing to event plans & critical paths, (content development - themes/deck/media/collateral material), and logistics, including venue research, regional engagement, working with volunteers.
- Front Desk/Reception: Answer and direct incoming calls and deliveries, organize maintenance/cleaning and office supplies.
- Accounts Payable: Enter invoices and expenses for payment/approval by controller.
- Accounts Receivable: Enter invoices for payment from clients, following up with payment schedule.

**Qualifications**
- Minimum of 2-3 years of office, A/P and A/R
- College certificate or bachelor’s degree in a field related to events.
- Proficiency in MS Office Suite of products namely: MS Word, PowerPoint, Excel and Quickbooks.

**In summary our team needs you to**:

- Demonstrate coordination and time management coupled with strong communication skills
- Be detail oriented with excellent organizational and time management skills
- Be a self-starter who demonstrates innovative approaches to problem solving
- Work effectively with a variety of cross functional teams
- Thrive in a collaborative, problem solving atmosphere with shared goals
- Enjoy working independently in a small creative work environment

**Salary**: $42,000.00-$52,000.00 per year

**Salary**: $20.00-$25.00 per hour

**Benefits**:

- Dental care
- On-site parking
- Vision care

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Etobicoke, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- A/P and A/R: 3 years (preferred)

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