Bookkeeper and Administrative Assistant

3 days ago

Vaughan, Canada Luggage City Full time

**Summary of Duties**:
**Primary Responsibilities**
- Acting as a liaison and first point of contact with internal and external customers, vendors, and team members, interacting with them in a professional and timely manner.
- Drafting and approving written communications, reports, presentations, and spreadsheets.
- Managing the executive’s professional and personal calendar and meeting requests, coordinating appointments and ensuring everything runs in a smooth, timely manner.
- Ordering missing supplies and maintaining inventory, replacing materials and equipment as needed or instructed.
- Understanding and keeping up-to-date with the business’ organization structure, policies, goals, and objectives.
- Bookkeeping:

- Enter purchase orders and post invoices
- Pay supplier invoices in a timely manner
- Record cash receipts and make bank deposits
- Maintain the petty cash fund
- Maintain an orderly accounting filing system
- Maintain the monthly/annual budget
- Process bonuses and spiff in a timely manner

**Daily** **Tasks**
- Managing an executive’s daily schedule, setting up professional and personal appointments.
- Acting as a liaison and first point of contact with individuals and organizations.
- Performing searches and providing information and recommendations.
- Preparing presentations, documents, and other reports.
- Receiving and entering purchase orders into RMS database, communication and follow-up with our retail stores and vendors as necessary.
- Other tasks as assigned

**Qualifications**:
**Required Skills and Qualifications**
- Exceptional organizational and time management skills:
Prioritizing and planning work activities as to use time efficiently while handling a high volume, diverse workload; multitasking; being able to work in a dynamic, fast-paced environment.
- High levels of initiative, flexibility, and responsiveness:

- Great attention to detail and high levels of thoroughness.
- Outstanding interpersonal and communication skills:

- Analytical and problem-solving skills:
Identifying issues and resolving problems in a timely manner using creativity and good judgment.

Advanced knowledge for Excel | Microsoft Office
- Administrative skills:
Able to operate basic office equipment, such as copiers and printers.
- High levels of honesty, discretion, and integrity:

- Being trustworthy enough to handle sensitive/confidential information
- Exceptionally resourceful, self-sufficient, punctual, and reliable.
- Access to a personal vehicle and have a valid driver’s license is an asset
- Chinese is an asset as we have accounts in China

Work Remotely
- No

**Job Types**: Full-time, Permanent

**Salary**: $18.00-$22.00 per hour

**Benefits**:

- Flexible schedule
- On-site parking
- Store discount

Schedule:

- 8 hour shift
- Monday to Friday

COVID-19 considerations:
All customers are required to wear a mask, curbside pickup available, common surfaces are sanitized regularly, etc. Our staff are all fully vaccinated and wear a mask, we follow all Ontario Health and Safety guidelines.

Ability to commute/relocate:

- Vaughan, ON: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- QuickBooks: 2 years (preferred)
- Administrative experience: 2 years (preferred)
- bookkeeping: 2 years (preferred)

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