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Project Administrative Assistant

3 weeks ago

Surrey, Canada WSP Full time

**WSP **is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

At **WSP**:

- We value our people and our reputation
- We are locally dedicated with international scale
- We are future focused and challenge the status quo
- We foster collaboration in everything we do
- We have an empowering culture and hold ourselves accountable

**SURREY**:
WSP is one of the world's leading professional services firms - made stronger with the recent creation of WSP E&I Canada Ltd., a wholly-owned subsidiary of WSP Canada Inc.

We have over 63,000 team members across the globe. In Canada, our 12,000 people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future. Our purpose is to future proof our cities and environments.

***The Opportunity**:
WSP E&I has an opportunity for an Administrative Assistant to join our Surrey location to provide project administrative support to our Site C project team.

If you have a proven track record project administration and project support and like a role that is complex and fast paced, then this may be the opportunity for you.

**Why WSP?**:

- We value and are committed to upholding a culture of **Inclusion **and **Belonging**:

- Our **Flexible Work Policy** - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
- Our **Hybrid Work Policy**:

- a combination of in-person and remote working, enables us to purposefully think of how we work, who we need to work with, and where the work should be done.
- A **Canadian **success story - we're **proud **to wear the red and white of this beautiful country and show the world what Canada has to offer.
- **Enhance **the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
- **Outstanding** career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to **your **ideas and trying **new **things.
- A phenomenal **collaborative **culture and a workforce filled with genuinely **good people** who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

**We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.**

**#WeAre**WSP**

**A day in the life**:
**Key Responsibilities**:

- Reception
- Perform word processing tasks using Microsoft Office (advanced Word, Excel, PowerPoint), and Adobe programs.
- Proofreading and editing of documents as needed
- Completion of formatting and compilation of large multi-section reports and proposals within strict timelines (electronically and in hard copy), including delivery arrangements, tracking and reporting
- Data management including electronic and hard copy materials, ftp site uploads and management.
- Data entry and tabulation [specifically data entry for Surrey Materials Testing lab, in their database, IMTS (Integrated Materials Testing System)]
- Arrange conference room bookings and catering.
- Arrange travel, vehicle bookings, and fleet management, as needed.
- Handle sensitive and confidential matters related to daily activities of the unit.
- Accounts receivable for unit
- Order supplies for unit
- Other related tasks as required, including potentially supply and equipment management, assistance with logistics and scheduling.

***What you'll bring to WSP...**:

- A minimum of a High School Diploma. A completed Bachelor’s degree will be considered an asset
- A self-driven approach to work with strong oral and written communications skills including writing, strong editing and proof-reading skills with knowledge of correct English usage, grammar, spelling, punctuation and vocabulary
- A drive to take ownership of work and thrive in a fast pace and deadline driven environment.
- Advanced proficiency in following software:

- Microsoft Office Suite such as Outlook, Word, Excel, PowerPoint and Project
- Visio
- Adobe Acrobat Professional
- Web enabled databases.
- Adobe InDesign
- Able to communicate professionally with team members, and coordinate while handling simultaneous projects.
- Able to work