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Executive Assistant

3 weeks ago

Vancouver, Canada IG Private Wealth Full time

**Overview**

**Duties**:

- Manage executive calendars, including scheduling meetings and appointments
- Coordinate travel arrangements and prepare detailed itineraries
- Prepare and edit correspondence, communications, presentations, and other documents
- Conduct research, compile data, and prepare reports
- Assist in the preparation of meetings and take meeting minutes
- Maintain office filing systems and ensure documentation is organized
- Provide exceptional customer service to internal and external stakeholders

**Qualifications**

Administration Diploma or other Postsecondary degree in a relevant discipline or equivalent experience;
Minimum 2 years administrative experience preferably in the financial services industry;
Strong computer skills with the MS Office Suite (Outlook, Word, Excel, Power Point) and experience with Salesforce & DocuSign;
Customer service orientation with a demonstrated ability to interact professionally with clients both on the phone and face-to-face;
Discretion and ability to organize and prioritize multiple tasks under tight deadlines

Having a mutual funds license will be considered an asset
Strong organizational skills with the ability to prioritize tasks efficiently
Excellent verbal and written communication skills
Ability to handle sensitive information with confidentiality
Strong phone etiquette and customer service skills
Demonstrated administrative capabilities

**Job Types**: Full-time, Part-time, Permanent

Pay: $50,000.00-$70,000.00 per year

Expected hours: 20 - 40 per week

Additional pay:

- Bonus pay

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site gym
- Paid time off
- Vision care

Flexible language requirement:

- French not required

Schedule:

- 4 hour shift
- 8 hour shift
- Day shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

Work Location: In person