Career Development Administrator

**APEGA Career Opportunity**:
**Career Development Administrator**:
**Full-time, Permanent**
**Location: Edmonton**
**Competition #22-19**
- Want to be part of a team that makes a difference? Come be part of the change._

Since 1920, APEGA has been regulating the practices of engineering and geoscience to serve the public interest in Alberta.

We are looking for energetic individuals who thrive in a dynamic, fast-paced, and challenging environment. You need to be committed to serving the community with integrity, accountability, and innovation, and have a desire to deliver exceptional service. If you reflect these values, have the knowledge, skills, and abilities to make a difference through your work, and are passionate about acting in the best interest of public safety - then come be a part of our diverse team

Together we can help shape the present and future practices of professional engineers and geoscientists of Alberta.

**Position Summary**:
Reporting to the Career Development Manager, the Career Development Administrator provides administrative support to department staff and APEGA stakeholders and contributes to the efficient and professional operation of the Career Development department.

**Responsibilities**:

- Acting as online producer for virtual professional development sessions for members.
- Administering various components of a Learning Management System (LMS) and administering and coordinating the day-to-day management of the Professional Development (PD) portfolio.
- Archiving items on APEGA’s virtual event platform (ON24) and LMS and downloading reports.
- Updating documents as needed and writing and submitting month end reports.
- Entering department events onto APEGA’s master calendar and booking rooms for in-person professional development sessions.
- Drafting speaker agreements and storing agreements as needed.
- Creating and sending post PD session surveys and certificates to attendees.
- Coordinating department meetings, including organizing room bookings, meeting location logistics, creating meeting agendas and meeting packages, and taking meeting minutes.
- Triaging department inboxes, responding to inquiries and forwarding to staff.
- Troubleshooting with members who request registration and access to PD sessions and online learning modules.
- Drafting formal and informal documents and communication to or on behalf of the department.
- Planning travel arrangements and completing expense invoices, claims, and reimbursements.
- Verifying and coding speaker and vendor invoices.
- Gathering information, updating documents, compiling reports and and/or documents
- Communicating with other APEGA departments and stakeholders to maintain open lines of communication.
- Responding to department inquiries from APEGA staff and members, escalating as needed.
- Identifying opportunities for automating workflows to improve efficiencies.
- Supporting the promotion of future member events by creating session slides and updating pre-event slideshows regularly.
- Assisting with various Job Board and Salary Survey tasks as needed

**Competencies, Skills & Attributes**:

- Competencies: exemplifying integrity, fostering communication, results orientation, service excellence, and teamwork.
- Functional Competencies: adaptability, analytical thinking, attention to detail, data literacy, and initiative.
- Strong knowledge of document control principles and platforms, such as SharePoint.
- Familiarity with mentoring software such as CiviCore is considered an asset.
- Familiarity with Member Management Software.
- Excellent organization, prioritization, and problem-solving skills.
- Strong customer service and interpersonal skills.
- Strong attention to detail, writing and editing skills
- Proven ability to work independently as well as in a team setting.
- Meeting management, minute taking and records management skills.

**Qualifications**:

- Post-secondary diploma in a related field.
- 2 -3 years of administrative experience in supporting a professional team.
- Experience will include file management, correspondence preparation, handling and directing inquires, updating databases, and responding to customer service requests in a professional environment.
- Experience working with Microsoft Office and/or various databases or systems is required.
- This position will work a flexible model that includes 50% of the time in office and 50% from their home office. Employees are required to have a designated confidential workspace at home with quality internet. This flexible work model will be reviewed periodically and updated as needed.

**How to Apply**:
APEGA’s Vaccination policy and protocol is currently suspended requiring agency contractors and staff to be fully vaccinated and required to show proof of vaccination. This policy and protocol may be reinstated at any time in alignment with public health measures.
- Thank you for your interest in APEGA._