Deputy City Clerk

Under the general direction of the City Clerk, the Deputy City Clerk position constitutes very complex and diversified work, requiring a high level of analytical ability, superior communication skills, significant level of previous experience and highly developed personnel and managerial skills as well as a high level of political acumen. The Deputy City Clerk acts as the Department's Operational manager. Duties include acting as the financial manager for the Department, Council, Museums and Corporate Grants. Other duties include acting as an assistant senior election official, assisting with the conduct of elections at the City of Winnipeg, including all School Divisions in the City of Winnipeg, Clerking meetings of City Council and its Committees, acting as the Departmental Human Resource Manager undertaking staffing and handling staffing issues for the Department and Elected Officials and participating as a leader of the Department's Senior Management Team. The Deputy City Clerk provides procedural and policy advice, consultation and research to all Members of Council, assists the City Clerk in the discharge of statutory responsibilities and acts as the City Clerk. The Deputy City Clerk develops and implements policies, procedures and processes for the City Clerk’s Department and municipal elections, directing the ongoing operations of the Department.

**As the **Deputy City Clerk**_, _**you will**:

- Develop / implement policy and procedures for the various branches of the City Clerk's Department and direct the ongoing operations of all Departmental branches including all technical support and technical policy, all financial policy and budget related matters, all HR policy including hiring, firing, promotions and discipline of staff, act as Department spokesperson responding to media.
- Undertake all statutory responsibilities of the City Clerk in that person's absence in accordance with the City of Winnipeg Charter. Attend all meetings of Council, record meeting proceedings and convey / interpret decisions of Council for action and communication. Ensure the safekeeping and preservation of Council Minutes, by-laws, agreements and other related official documents. Undertake duties as directed by Council. Facilitate the decision-making process and communication between Council, senior administrators and the public.
- Act as an assistant senior election official for the City of Winnipeg and all City of Winnipeg School Divisions in accordance with the City of Winnipeg Charter and the Municipal Councils and School Boards Elections Act, assisting with planning and delivery of elections and by-elections for the City of Winnipeg and City School Divisions, ensuring compliance with all statutory duties and obligations.
- Act as a member of the Department's Senior Management Team, meet regularly and provide leadership to the Senior Management Committee, direct the Committee and finalize long and short-term strategic goals and directions for the Department. Undertake special departmental projects as assigned.

**Your education and qualifications include**:

- University Degree in Business Administration, Public Administration, Commerce, or other related field (Master Degree level preferred) combined with extensive experience in senior management; or an equivalent combination of education and experience.
- Experience in providing leadership and direction to senior management and technical staff and policy and procedural advice to Elected Officials.
- Superior communication skills, both written and verbal.
- Ability to work effectively with a wide variety of groups/individuals, in particular, elected officials, and handle sensitive material.
- Knowledge of the City’s civic organization and administrative structure and the operation of Council and its committees.
- Knowledge of relevant legislation including The City of Winnipeg Charter Act, City by-laws and other Provincial Statutes.
- Proficiency with advanced electronic information systems
- Demonstrated ability to manage and direct multiple areas of responsibility.
- Ability to develop and implement departmental policies, programs and procedures.
- Understanding of managerial finance and business operations.

**Conditions of employment**: