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Office Manager
3 weeks ago
**Office Manager**
JCR Design Ltd., a building design company in Chilliwack, is looking for an office manager.
Monday to Friday, flexible hours, statutory holidays, holiday pay and extended health benefits.
You must have excellent organization skills, time management skills, have attention to detail, and be a great people person as this position is the face and voice of the organization.
Wage - To be negotiated based on experience
Previous office experience is required.
Must have a valid driver’s licence and have a vehicle.
Job responsibilities include, but are not limited to:
- Answering phone calls, taking messages and passing calls on to the appropriate individual.
- Managing client expectations, providing timelines and project updates.
- Greeting clients and directing them to the appropriate individual.
- Creating new project folders, paper and digital.
- Researching & filing property information for new projects (zoning, mapping, property reports, BC Assessments).
- Preparing fee proposals (quotes) and sending them to our clients.
- Pulling legal titles, legal plans and other documents from MyLTSA as needed.
- Ensuring our working spreadsheets are kept up to date with all job information.
- Preparing a weekly invoicing spreadsheet. Distributing invoices and following up on payment. Working with our bookkeeper to follow up on accounts receivables and payables.
- Taking payments for project deposits and invoices.
- Following up on outstanding invoices.
- Sorting incoming paper mail.
- Tracking projects and reporting to managers throughout a project’s progression.
- Corresponding with engineers/consultants for quotes and job status updates.
- Booking boardrooms and coordinating materials required for meetings
- Ordering supplies for the office, kitchen and bathroom and maintain inventory.
- Coordinate meetings in multiple formats. Teams(online), in person or phone calls.
- Organize social events as required.
Pay: From $22.00 per hour
Expected hours: 35 - 40 per week
**Benefits**:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
Flexible language requirement:
- French not required
Schedule:
- Monday to Friday
**Experience**:
- Office management: 2 years (required)
Work Location: In person
Application deadline: 2024-10-25
Expected start date: 2024-11-04
