Office Administrator
1 week ago
Summary
Associated Industrial Brush is located in Mississauga, Ontario. We manufacture a wide range of industrial brushes for markets across Canada and the U.S. We are currently looking for an experienced Office Administrator to join our team.
Job Duties
Accounts Payable:
- Receive suppliers’ invoices, match with authorized purchase orders and obtain payment approval.
- Review invoices for mathematical and tax accuracy, resolve discrepancies.
- Process payments of invoices with cheque and/or credit card payments.
- Enter invoice data and expense coding into AIB/Omnis system and file invoices accordingly.
- Correspond with vendors in response to inquiries.
- Analyze Aged AP monthly to ensure accuracy and prepare reconciliation to general ledger.
- Maintain federal and provincial tax documents and monthly payments.
- Maintain office petty cash.
Accounts Receivable:
- Receive and process cash receipts, post payments, prepare bank deposits.
- Contact customers by telephone regarding past due amounts.
- Respond to customer inquiries, update customer banking information.
- Delivering deposits to banks.
- Analyze aged AR monthly to ensure accuracy and prepare reconciliation to general ledger.
Accounting:
- Perform basic accounting entries.
- Perform weekly bank reconciliations.
Shipping:
- Responsible for the preparation of all shipping documentation required and to accompany shipments, including invoices and bills of lading and all shipping labels.
- Arrange carrier pick ups.
Receptionist and Administration:
- Act as the first point of contact for internal and external parties via telephone, in person or electronic enquiries.
- Provide general information to customers and suppliers.
- Receive and distribute incoming mail.
- Prepare correspondence with customers and suppliers and maintaining filing systems.
- Type documents and letters.
- Maintain manual and electronic databases.
- Order office supplies, arrange for servicing of office equipment, etc.
- Assisting in the recording and processing of cash receipts and payables.
- General filing of office documents.
- Other duties may be assigned.
**Requirements**:
- Strong knowledge of Microsoft Office (Word, Excel and Outlook).
- Excellent communication skills.
- Detail-oriented, ability to multi-task.
- High energy level and self-motivated.
- Minimum three years of administrative assistant experience preferred.
**Salary**: $40,000.00-$48,000.00 per year
**Benefits**:
- Dental care
- Extended health care
Schedule:
- Monday to Friday
Work Location: In person
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