Current jobs related to Asset Services Coordinator - Montréal - Alexandria Real Estate Equities

  • IT Asset Coordinator

    6 days ago

    Montréal, Canada Aylo Careers Full time

    Established in 2004, we are a tech pioneer offering world-class adult entertainment and games on some of the internet's safest and most popular platforms. With the support of an international team of dynamic and collaborative innovators, we are on a mission to enable safe user experiences and empower our communities by celebrating diversity, inclusion, and...

  • Marketing Coordinator

    2 weeks ago

    Montréal, Canada Marketing Coordinator - Midnight Marketing Full time

    Midnight Marketing is an energy industry focused digital marketing agency specializing in branding, websites/apps and creative design (video content, 2D/3D design, copywriting and digital advertising). Our team is agile, creative and eats stress for breakfast, lunch and dinner. If you're looking for a walk in the park, you've come to the wrong place. We can...

  • Mobile Asset Coordinator

    2 weeks ago

    Montréal, Canada American Iron and Metal Full time

    Company Description American Iron & Metal (AIM) is a family-owned company and recognized global leader in the metal recycling industry with more than 125 sites and 4000 employees worldwide. We have continued to prosper for the last eight decades thanks to the dedication of our employees and the ongoing trust and support of our customers. Become part of...

  • Maintenance and Project Coordinator

    2 weeks ago

    Montréal, Canada Santelli Asset Management Full time

    **POSITION OVERVIEW**: The Maintenance and Project Coordinator will work closely with the property managers, board of directors, service providers, and contractors to ensure the building’s continued excellence and operational efficiency. **KEY RESPONSIBILITIES**: **Maintenance Management**: - Respond to maintenance requests quickly and efficiently by...

  • Asset Management Coordinator

    4 days ago

    Montréal, Canada Kruger Inc. Full time

    *** Kruger Real Estate is a private investment vehicle of the Kruger family, owners of Canadian-based Kruger Inc., a diversified company that owns and operates over fifty production sites and renewable energy power plants across North America. We partner with established real estate developers in various markets to acquire, build, and renovate multifamily...

  • Service Coordinator

    2 days ago

    Montréal, Canada Mircom Technologies Full time

    Mircom is seeking a driven and detail-oriented Service Coordinator with proven experience in handling all serive and construction related activities. The Service Coordinator for our Montreal location will report to the Service Manager and work closely with the service and sales team. **Key Responsibilities**: - Create purchase orders for various Service...

  • Administrative Assistant/service Coordinator

    6 days ago

    Montréal, Canada Jertyne Interior Services Ltd Full time

    **Functional Role** The function of the Administrative Assistant is to support the Service, Estimating and Accounting departments with the completion of their administrative tasks and duties, perform special projects, and provide absence coverage. **Reporting Relationships** The Administrative Assistant reports to the Controller as identified on the...

  • Asset Manager

    2 weeks ago

    Montréal, Canada Seaboard Transport Group Full time

    **Harmac Transportation** is a prominent bulk liquid carrier that joined the Seaboard Transport Group in 1998. Harmac is committed to Seaboard’s core values of providing safe, quality, and professional service to our valued customers. As part of a family owned group of companies the members of **Harmac Transportation** work together as a unit filled with...

  • Service Coordinator

    6 days ago

    Montréal, Canada Carmichael Engineering Ingénierie Carmichael Full time

    **With us, it's always about people** Innovation, excellence, integrity and determination are just some of the core values on which Carmichael is founded. These enduring values serve as guiding principles that have allowed us to thrive as a service provider of HVAC thermal systems for 100 years. Carmichael is a place where your experience will be valued...

  • Service Coordinator

    2 weeks ago

    Montréal, Canada Carmichael Engineering Ingénierie Carmichael Full time

    **With us, it's always about people** Innovation, excellence, integrity and determination are just some of the core values on which Carmichael is founded. These enduring values serve as guiding principles that have allowed us to thrive as a service provider of HVAC thermal systems for 100 years. Carmichael is a place where your experience will be valued...

Asset Services Coordinator

3 weeks ago

Montréal, Canada Alexandria Real Estate Equities Full time

We are seeking an Asset Services Coordinator for our Montreal office. The incumbent will be a highly skilled individual, who will be providing general office support to the Asset Services team, administering and coordinating any tenant and amenity related matters, and participating in all areas of portfolio management.

We are an equal opportunity employer and consider all qualified applicants without regard to race, color, religion, sex, gender, gender identity or expression, pregnancy, ethnic or national original, handicap, sexual orientation of any other category protected by applicable provincial or federal law.

Essential Duties and Responsibilities:

- Administration_
- Assist Asset Services Team with special projects.
- Assist in planning all tenant events, parties, gifts.
- Assist in annual budget preparation.
- Track tenant receivables.
- Maintain budget tracking spreadsheet.
- Assist in all aspects of property maintenance.
- Redirect and prioritize work requests including entering tenant work orders in the Angus work order system. Responsible for the Angus close out of both tenant requests and PM work orders.
- Follows up with tenants to ensure satisfaction with tenant work requests.
- Participate in site operating meetings.
- Responsible for distributing and maintaining the tenant welcome package for the site.
- Contract Administration_
- Participate in bid process when searching for new vendors.
- Prepare all service contracts.
- Track contracts with pending signatures.
- Maintain spreadsheets to track all current contracts in region.
- Maintain current and complete certificate of insurance for all tenants and all vendors.
- Review all limits, coverage types, expirations and additional insured for compliance.
- Accounts Payable_
- Type, file and maintain purchase orders and invoice files.
- Match packing slips and purchase orders to invoices, code and obtain Manager’s approval.
- Research invoices in Nexus when necessary.
- Audit open purchase orders on a monthly basis.
- Prepare utility cost/consumption reports when necessary. Manage utility accounts in Measurbl.

Qualifications and Experience:

- Bachelor’s degree in Business, Accounting, or Finance preferred.
- 1 - 3 years of experience in property management, real estate, event management and/or hospitality field preferred.
- Strong accounting background and familiarity with lease provisions and lease administration a plus.
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook) a must.
- Experience in Angus and JDE a plus.
- Adobe InDesign experience, a plus.
- Client service oriented attitude a must.
- Excellent verbal and written communication skills.
- Willingness to work as part of a team and support the team.
- Desire to pursue career in commercial real estate industry a plus.