HR & Administrative Services Coordinator - Opsis

1 week ago

Calgary, Canada OPSIS AERO Full time

**OPSIS Airport Services** is a specialist in the management and operation of airport infrastructure. We provide high-quality services and technical expertise in handling operations to ensure peace of mind for our clients and their users.

**Job Summary**:
**Key Responsibilities**:
**Human Resources Duties**:

- Assist in the full recruitment cycle: posting jobs, conducting interviews, collecting hiring documents, preparing employment contracts, performing background checks, creating employee profiles, and guiding new hires through the airport security clearance process (RAIC card);
- Support the onboarding and integration of new employees (documentation, coordination with managers, training follow-up);
- Maintain and update employee files (address/status changes, leaves, disability, WBC Alberta claims, etc.) in coordination with head office;
- Manage and track HR matters such as disciplinary actions, vacation/leave requests, and general employee relations;
- Process and verify bi-weekly payroll data entry accurately and in a timely manner;
- Contribute to the development of HR or administrative projects, tools, and internal communications.

**Administrative Responsibilities**:

- Prepare, track, and submit monthly invoices for various service contracts;
- Manage uniform inventory and place orders as needed;
- Draft and post internal employee communications;
- Assist in the creation and management of employee schedules in collaboration with supervisors;
- Create purchase orders and manage office supply procurement (e.g. Staples);
- Address employee inquiries related to payroll and group insurance.

**Qualifications**:

- Post-secondary diploma or certificate in Human Resources, Administration, or a related field (e.g., AEC, DEC, bachelor’s degree);
- Minimum 1-2 years of experience in a similar administrative or HR coordination role;
- Basic knowledge of labor standards and HR best practices;
- Proficiency in Microsoft Office Suite (Excel, Outlook, Word) and adaptability to internal systems;
- Strong organizational skills, attention to detail, and customer service orientation;
- **Bilingualism (English/French) is a necessary asset**;
- Ability to work independently in a fast-paced environment.

**Conditions & Requirements**:

- Full-time, permanent position (40 hours per week);
- Daytime office schedule, Monday to Friday;
- Must be eligible to obtain a Restricted Area Identification Card (RAIC) for airport access.

**Benefits**:

- Dynamic and friendly work environment
- Opportunity for rapid advancement
- Comprehensive group insurance program
- Parking available
- Paid training
- Hourly wage: 25$/hour
- Computer equipment provided

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Employee assistance program
- Life insurance
- On-site parking
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Evening shift
- Monday to Friday
- Morning shift
- On call
- Weekends as needed

**Language**:

- Français (required)
- Anglais (required)

Work Location: In person

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