Bookkeeper and Financial Admin Supervisor

Position Overview

UP Vertical Farms is seeking a dependable and detail-oriented bookkeeping professional to support the onsite financial and administrative operations of our advanced indoor farming facility. The Bookkeeper and Financial Admin Supervisor plays a key role in maintaining accurate financial records, managing accounts payable and receivable, processing payroll, and supporting daily administrative tasks that ensure smooth business operations.

Work is performed in accordance with company policies, generally accepted accounting principles (GAAP), and Canadian financial regulations. The Bookkeeper and Financial Admin Supervisor exercises sound judgment in handling confidential financial information, maintaining accurate records, and ensuring timely completion of financial deliverables. Performance is evaluated by the Accountant based on accuracy, timeliness, organization, and adherence to accounting and company standards.

About UP Vertical Farms
- UP Vertical Farms is a pioneering Canadian leader in sustainable indoor agriculture, combining over a decade of innovation in agri-technology, automation, and environmentally responsible food production. We grow premium leafy greens year-round in a fully controlled, soil-free environment that uses 99% less water and zero pesticides.
- Our mission is to redefine how fresh food is grown and delivered; locally, sustainably, and efficiently. Through advanced vertical farming systems, we supply consistently high-quality produce to grocers and consumers across Western Canada.
- As a growing and collaborative team, we take pride in our commitment to excellence, sustainability, and community impact. At UP Vertical Farms, every role contributes to building a cleaner, smarter, and more resilient food system for the future

Our Commitment to Diversity, Equity, and Inclusion
- UP Vertical Farms is committed to fostering a diverse, equitable, and inclusive workplace that reflects and respects the communities we serve. Guided by the principles of Human Rights, we ensure that all individuals are treated with dignity and free from discrimination based on race, colour, ancestry, place of origin, political belief, religion, marital or family status, disability, sex, sexual orientation, gender identity or expression, age, or any other protected characteristic. We believe that embracing different perspectives strengthens our team, drives innovation, and allows every employee to reach their full potential in a safe, supportive, and respectful environment.

**Responsibilities**:
Include but are not limited to:

- Maintain complete and accurate records of all financial transactions in compliance with company and regulatory standards.
- Manage accounts payable and receivable, including invoice processing, vendor payments, and collection follow-ups.
- Record daily transactions in accounting software (QuickBooks or ERP system).
- Prepare and process payroll accurately, ensuring all deductions and remittances are submitted on time.
- Conduct monthly account and bank reconciliations; identify discrepancies and resolve promptly.
- Analyze accounts to identify discrepancies and resolve issues promptly
- Assist with budgeting, cost tracking, and preparation of financial statements or management reports.
- Maintain organized financial records in compliance with company policies
- Maintain organized digital and physical financial files for audit and compliance purposes.
- Support administrative operations including reception, mail handling, inventory management, and office organization.
- Track incoming and outgoing shipments, office supplies, and service requests.
- Coordinate communication across departments to support finance, logistics, and operations needs.
- Utilize accounting software such as QuickBooks for efficient record-keeping
- Assist management with procurement and expense reporting.
- Coordinating, purchasing and picking up general administrative items
- Perform additional administrative or financial tasks as assigned by supervisors.
- Carry out miscellaneous administration tasks as requested by managers
- Performs other duties as required.

**Qualifications**:

- Valid Class 5 BC Drivers License.
- Post-secondary education in Accounting, Business Administration, or related discipline.
- Proven experience in bookkeeping, accounting, or administrative roles.
- Prior experience in QuickBooks and Microsoft Office (Excel, Word, Outlook) is required.
- Strong understanding of accounting principles and general ledger maintenance.
- Experience with payroll processing, reconciliations, and financial reporting.
- High attention to detail with excellent organizational and time management skills.
- Ability to manage multiple priorities and meet deadlines.
- Effective communication and interpersonal skills for working across departments.
- Commitment to confidentiality, accuracy, and professional integrity.

Skills and Abilities
- Strong analytical and problem-solving skills.
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