Bookkeeper & Administrative Assistant

1 week ago

Pitt Meadows, Canada UP Vertical Farms Full time

**Job description**

**Position**: Bookkeeper & Administrative Assistant

**Reports to**: Financial and Administrative Supervisor

**ABOUT US**

We are seeking a smart and hardworking individual for **Bookkeeper & Administrative Assistant **opportunity for a full-time position at our company.

Reporting directly to the Financial and Administrative Supervisor, the Bookkeeper & Administrative Assistantwill be tasked with bookkeeping functions such as: AR, AP, Bank Reconciliation and deposits, and administrative duties such as managing petty cash, receiving orders and general administrative duties.

**Job duties**
- Enter bills into Sage to record costs and allocate expense accounts on purchases
- Reconcile vendor statements and proof for accuracy, Spot check costs to ensure consistency in billing
- Prepare Accounts Payable reports for review, Issue vendor payments via cheque and credit card
- Prepare Purchase Orders for vendors
- Set up new Customers and enter Sales Orders for web sales.
- Process employee expense reports and petty cash
- Reconcile company bank accounts and credit card statements
- Monthly and quarterly government reporting (PST, WCB, GST, etc)
- Prepare bank deposits
- Filing, reporting, and other general bookkeeping and administrative duties as needed to keep the office running smoothly and meet various project objectives

**Other administrative duties may include**:

- Answer company phone
- Process purchase requisitions from various departments
- Scanning and electronic filing of documents and invoices
- Track, follow up, and receive shipments and packages
- Greet visitors that come onto site
- Uses ERP and other operational software as relating to duties
- Preparing customs paperwork for import/exports
- Generating and analyzing various reports
- Updating spreadsheets and Bill of Materials
- Coordinating, purchasing and picking up general administrative items

EXPERIENCE:

- Bookkeeping: 1 year (required)
- Administration: 1 year (preferred)

QUALIFICATIONS:

- 1-2 years' experience in business administration/process, reception and bookkeeping.
- Proficiency in MS Office, Sage 50 is an asset.
- Excellent communication skills, strong command of the English language
- Pleasant and efficient telephone and reception skills
- Excellent interpersonal skills - Excellent customer service skills
- Excellent ability to multitask in a fast-paced environment
- Valid BC Driver’s license; use of personal vehicle for office purpose may be required

What We Offer
- A ground-level entry into an exciting and innovative AgTech company with opportunities for growth
- Competitive salary based on experience and qualifications
- Comprehensive benefits package

**Job Types**: Full-time, Permanent

**Salary**: $42,000.00-$45,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Tuition reimbursement
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Pitt Meadows, BC V3Y 1Z1: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 1 year (required)
- Bookkeeping: 1 year (required)

Work Location: In person

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