Full Time Human Resources Coordinator

**Job Description**:
**Are you highly organized, detail oriented and able to work accurately in a busy environment with frequent interruptions?**Are you seeking a rewarding career that cares for others, in a professional practice that cares for you? You’re looking in the right place.**

As a **Scheduling Coordinator** you will be responsible for providing administrative support to the Human Resources department.

As a valued team member, your mission will be to help our patients be healthier at home, while you benefit from our supports for professional growth, personal wellness and work-life balance.

**What will you do?**
- Provide a wide variety of administrative duties as required by Human Resources leadership and broader team
- Support initiatives from all areas of broader HR team as required (Scheduling, Recruitment, Organizational Development, Occupational Health & Safety, etc.)
- Support onboarding and offboarding processes as required
- Maintain Docushare files for the HROD department
- Monitor and track receipt of performance reviews and plans; ensures timely reminders are communicated to management regarding due dates of reviews for their direct reports
- Manage office logistics for meetings, including invitations, minute taking, venue set-up, teleconference support, and follow up on action items
- Prepare agendas and packages for meetings as needed
- Manage calendars by scheduling meetings, making adjustments as necessary based on changing needs and priorities
- Prepare and maintains a variety of documents, correspondence, reports, presentations, and related materials as requested
- Collect and compile data and other information for inclusion into special and periodic reports
- Make travel and accommodation arrangements, and prepares relevant claims forms for reimbursement
- Review and proof documents and forms for accuracy and completeness
- Prepare and maintain a variety of documents, correspondence, reports, presentations and related materials
- Establish and maintain appropriate departmental files, both manual and computerized; maintain reference materials for the department
- Identify and discuss non-routine items to determine action required, and relay instructions to appropriate area
- Identify contentious issues which arise, ensuring department leadership is informed
- Receive, open, and distribute mail and other documents; monitor the confidential HROD fax line
- Exemplify, embrace and intentionally promote an inclusive work environment where all are meant to feel they belong

**What you must have?**
- Post-Secondary degree or diploma in Human Resources
- CHRL designation is preferred
- 1-2 years’ experience in progressively responsible, related Human Resources or clerical/administrative positions
- Previous administrative experience in an office environment (e.g., knowledge of the formal and informal protocols and methods of supporting senior-level positions)
- ** We have a mandatory COVID-19 vaccination policy. As a condition of employment, all employees are required to submit proof of COVID-19 vaccination status prior to start date**

**What would give you the edge?**
- Proficiency in Microsoft Office and Human Resources Information Systems (Quadrant, iCims)
- Strong customer service orientation
- Understanding of privacy, confidentiality and discretion
- Excellent interpersonal skills, including verbal and written correspondence
- Attention to detail and ability to ensure accuracy in creating and amending spreadsheets, contracts and other sensitive documents
- Strong prioritization, organizational and time management skills to handle multiple tasks and competing priorities; flexibility
- Self-motivated and initiates follow-up, as required
- Advanced knowledge of Microsoft Office Suite including Outlook, Word, Excel and PowerPoint, and advanced keyboarding skills; knowledge of Quadrant and Sharepoint considered an asset; ability to learn additional software programs, as needed
- Experience coordinating and moderating meetings through use of Microsoft Teams
- Ability to perform research using the internet
- Excellent problem solving and decision making skills
- Good mathematical skills for working with numbers in preparation of travel expense claims, processing of invoices and cheque requisitions, and preparation of spreadsheets
- Demonstrated analytical abilities and judgment
- Ability to work independently, as well as in a team setting

**What do we offer?**

**We know wellness is supported with work-life balance.**In an inclusive culture committed to support your passion for continuous learning, growth and innovation, we offer:

- Attractive comprehensive compensation packages and benefits
- **Non Union Wage Grid: $57,919.15 - $69,159.48 per annum**:

- Valuable development opportunities
- Membership in a world class defined benefit pension plan
- Hours of Work: Monday
- Friday 8:30am - 4:30pm

**Who are we?**

We are Ontario Health atHome, ready to serve every person in Ontario. We