Legal Assistant

2 days ago

Toronto, Canada Linds & Associates Full time

Legal Assistant - Patents
Downtown Toronto

Our client, a well known and highly regarded downtown law firm, is in need of a Legal Assistant with Patent experience to join its team. This is a firm known for being a terrific place to work

**DUTIES**:

- Draft _pro forma_ responses to official actions based on client instructions on patent files, prepare drafts of reporting letters, and format and finalize agreements.
- Handle inquiries from clients and internal contacts and independently prepare routine correspondence, involving professionals when necessary.
- Organize client requests and independently keep track of due dates and deadlines on upcoming patent files, consulting with professionals as appropriate.
- Follow-up with clients and/or foreign associates to ensure instructions are received on time to meet all deadlines.
- Prepare accounts and manage pre-bills, and have a working proficiency with accounting and billing procedures.

**QUALIFICATIONS**
- Legal Administrative Assistant Diploma from a recognized college preferred.
- 5+ years direct patent work experience as an administrative assistant or a clerk. Life sciences and/or corporate background would also be an asset.
- Strong attention to detail and exceptional grammar and proofreading skills.
- Excellent client service skills and the ability to interact in a professional, efficient manner with internal and external clients.
- Ability to take instructions, prioritize incoming work, follow through on assignments and manage ongoing tasks.
- Highly organized team player with the ability to work under pressure, manage changing priorities and meet strict deadlines.
- Working knowledge of Inprotech and CIPO’s online systems would be an asset.
- Excellent proficiency with Word 2016, Outlook, PowerPoint, Excel, Aderant, and knowledge of iManage or a similar document management system would be an asset.

Come join a team of true professionals We thank all applicants for their interest however only those selected for an interview will be contacted.

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