Legislative Coordinator

3 days ago

Newmarket, Canada Town of Newmarket Full time

The Town of Newmarket is committed to taking every precaution reasonable in the circumstances for the protection of the health and safety of workers from the hazard of COVID-19. As a condition of being hired by the Town, employees including students and volunteers are required to be fully vaccinated with a Health Canada or World Health Organization approved COVID-19 vaccine series, unless legally entitled to accommodation under the Ontario Human Rights Code. Reference Vaccination Policy._

Under the direction of the Manager, Legislative Services/Deputy Town Clerk, the Legislative Coordinator is responsible for coordinating and preparing documentation for meetings of Council and Committees; effectively managing and using the electronic agenda and meeting management solution; provides training to the corporation and Members of Council; coordinating public deputations; attending meetings; composing resolutions, bylaws, reports and minutes; maintaining files and indexes of Council decisions and bylaws; advising the public and staff of Council decisions and providing information and guidance on Council procedures and decisions; conducting research on various Department matters; writing reports; developing policies and procedures, and other duties as assigned.

Job Requirements
- Post-secondary education in public administration or a related discipline combined with progressive experience, or equivalent combination of education, training and experience.
- Strong knowledge of municipal functions and responsibilities, municipal legislation and regulations and procedures and practices (such as Bourinot’s Rules of Order) respecting Council meetings and records management.
- Be fully conversant with proceedings of Council/Committees, including legislative changes. Ability to act as backup for other Legislative Coordinators when required.
- Excellent technical skills related to electronic meeting management processes, equipment and programs, including ability to instruct others.
- Demonstrated senior administrative/office experience in a municipal environment, including report writing, presentations and minute-taking abilities.
- Excellent organizational and time management skills with ability to prioritize multiple deadlines; strong interpersonal, public relations, problem/complaint resolution with respect to confidentiality.
- Exceptional research and problem solving skills.
- Proven administrative and computer skills using Microsoft Office (i.e. Microsoft Word, Excel, PowerPoint, MS Outlook) and Adobe DC Pro).
- Highly developed oral and written communication skills, including public speaking and presentations to Council and members of the public.
- Ability to deal tactfully, courteously, and effectively with Members of Council, staff and members of the public in a professional manner.
- Availability to work a flexible work week including working evenings as required to attend Council, Committee and other meetings, in addition to scheduled or unscheduled overtime hours as required.

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