Legislative Coordinator

5 days ago

Newmarket, Canada Town of Newmarket Full time

Under the direction of the Manager, Legislative Services/Deputy Town Clerk, the Legislative Coordinator is responsible for coordinating and preparing documentation for meetings of Council and Committees; effectively managing and using the electronic agenda and meeting management solution; provides training to the corporation and Members of Council; coordinating public deputations; attending meetings; composing resolutions, bylaws, reports and minutes; maintaining files and indexes of Council decisions and bylaws; advising the public and staff of Council decisions and providing information and guidance on Council procedures and decisions; conducting research on various Department matters; writing reports; developing policies and procedures, and other duties as assigned.

Job Requirements
- Post-secondary education in public administration or a related discipline combined with progressive experience, or equivalent combination of education, training and experience.
- Strong knowledge of municipal functions and responsibilities, municipal legislation and regulations and procedures and practices (such as Bourinot’s Rules of Order) respecting Council meetings and records management.
- Be fully conversant with proceedings of Council/Committees, including legislative changes. Ability to act as backup for other Legislative Coordinators when required.
- Excellent technical skills related to electronic meeting management processes, equipment and programs, including ability to instruct others.
- Demonstrated senior administrative/office experience in a municipal environment, including report writing, presentations and minute-taking abilities.
- Excellent organizational and time management skills with ability to prioritize multiple deadlines; strong interpersonal, public relations, problem/complaint resolution with respect to confidentiality.
- Exceptional research and problem solving skills.
- Proven administrative and computer skills using Microsoft Office (i.e. Microsoft Word, Excel, PowerPoint, MS Outlook) and Adobe DC Pro).
- Highly developed oral and written communication skills, including public speaking and presentations to Council and members of the public.
- Ability to deal tactfully, courteously, and effectively with Members of Council, staff and members of the public in a professional manner.
- Availability to work a flexible work week including working evenings as required to attend Council, Committee and other meetings, in addition to scheduled or unscheduled overtime hours as required.

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